ATSU - Administrative Assistant, Alumni Relations/Advancement

ATSU - Administrative Assistant, Alumni Relations/Advancement

• Manage all administrative facets of the University Advancement and Alumni Relations budgets.
• Support university advancement, development, and alumni departments.
• Provide support for special projects as directed.
• General Arizona campus office management.
• Budget management: Real-time tracking of charges, variance reports, drafts, purchase orders, and invoice payments.
• Event support: Budget oversight, data entry into a budget spreadsheet, and organizing all documentation in shared folders.
• Administrative support/organization of the Women for ATSU program.
• Room bookings on the Arizona campus.
• Reporting and Database management for university advancement CRM software.
• Reports: Corporate cards, Purchase Orders, Check requests, Monthly Budget Variance, Monthly Budget Comparison, Google Analytics.
• Reports in Chrome River: Travel reimbursement and employee reimbursement reports.
• Monitor/stock office supplies.
• Special projects and other duties as assigned.

• High school diploma or equivalent plus two years of college.
• One to two years of experience with bookkeeping and budgeting in a higher education setting preferred.
• Advanced technical skills with Google Suite, Microsoft Suite (Excel, Word, PowerPoint), and CRM tools, specifically Anthology Suite and Encompass.
• Familiarity with AI.
• Knowledge of travel-related software and expenses.
• Superior organization skills.
• Experience with event planning.

Required

Positive Attitude

Self-Motivation

Excel

Organization Strategies

Required

Preferred

Preferred

1-2 years: