ATSU - Administrative Support - Admissions
A.T. Still University
Kirksville, MO
Full-time
Administration / Clerical
Posted on April 30, 2024
ATSU - Administrative Support - Admissions
Job Category: Administrative/Clerical
Requisition Number: ATSUA002788
Full Time
Kirksville, MO 63501, USAKirksville, MO 63501, USA
Job Details
Description
A.T. Still University (ATSU) is seeking a Administrative Support for Admissions on the Kirksville, Missouri, campus. The position reports to the Director-Admissions, Processing and is responsible for providing support to Admissions with clerical duties such as answering the telephone, scanning materials into ImageNow/AMP, filing, shredding, opening mail, working with CampusNexus, collating packets, and other processing tasks as needed.
Major Job Duties
- Pick up mail twice each day, open, scan, and distribute to appropriate staff.
- Link documents scanned to current applications or add to Hold Drawer.
- Answer incoming calls to general admissions number.
- Coordinate with other staff to greet guests/staff entering the Admissions Office.
- Check electronic hold drawer for materials for new applications and link to project in ImageNow/AMP.
- Send card to DO references for KCOM accepted students.
- Assign interviewers in AMP for designated programs.
- Prepare and assign applicants to appropriate Admissions Committee(s) meeting in AMP.
- Collate packets of information as needed.
- Provide phone coverage as needed when application coordinators are on vacation/out of the office.
- Assist with inventory of office supplies.
Job Responsibilities
- Pick up mail twice daily, open, scan and distribute to appropriate staff.
- Shred weekly.
- Link scanned documents to current applications or add to electronic hold drawer.
- Keep basic office supplies from Purchasing in stock.
- Provide phone coverage as needed when application coordinators are on vacation/out of the office.
- Call in copier problems and report monthly counts to IKON.
- Coordinate with other staff to greet guests/staff entering the Admissions Office.
- Help with collating packets as needed.
- Prepare weekly minutes of Admissions Committee meetings.
- Check electronic hold drawer monthly to determine if documents need linked to new applications.
- Answer incoming phone calls to Admissions X2237 and monitor voicemail received.
- Assign applicants to interviewers in AMP for appropriate programs.
- Ensure interview evaluations are submitted and remind interviewers if needed.
- Assign Applicants to Admissions Committee meetings as necessary.
- Close out “Interview Invites” as appropriate (KCOM 21 days, SOMA 30 days).
- Letter matching in AMP.
- Send card to DO references for KCOM accepted students.
- Provide materials for interviewers to send congratulatory cards to newly accepted students.
- Provide assistance to the Director - Admissions Processing verifying reports/information in CampusNexus.
- Obtain availability for KCOM Admissions Committee members and prepare schedule of members for each meeting.
- Enter decision updates for WebAdmit into AMP through API for KCOM and SOMA.
- Update statues of MOSDOH and CCPA Home Town list.
- Update contact information updates from application services into CampusNexus.
- Send new accept information for KCOM to staff to contact and then send offer through AMP.
- Provide list of white coat sizes for KCOM and MOSDOH for ordering.
- Keep Student Life updated on cancels for those incoming students assigned to student housing.
- Enter payments by check into AMP for accepted students and update/manually enter fees as needed.
- Monitor AMP for those that have paid application fees but not submitted as well as paid acceptance fees but didn't sign admission agreements.
- Mark SOMA CHC's as completed in prematriculant checklist in AMP, scan form in ImageNow and link.
- Prep KCOM for prescreening as requested by Director - Admissions Processing.
- Process Admissions Counselor expense reports and credit card statements at end of the month.
- Update spreadsheet and budget folder as we get expenses and check variance reports monthly.
- Assist with new student orientation as needed.
- Other tasks as assigned.
Qualifications
- Computers, typing, and data entry knowledge
- Outgoing personality with good people skills
- Adaptable
Qualifications
Skills
Required
Microsoft Office
IntermediatePreferred
Multitasking
IntermediateCustomer Service
IntermediateBehaviors
Required
Detail Oriented
: Capable of carrying out a given task with all details necessary to get the task done well:
Motivations
:
Education
Required
Some college or better.
Experience
Required
Basic office skills: answering the phone, filing, copying, data entry and computer knowledge.Licenses & Certifications
To apply, visit https://recruiting2.ultipro.com/ATS1000ATSU/JobBoard/3cecd56d-0475-4bd9-8534-c2eb468057dd/OpportunityDetail?opportunityId=05840212-9eb1-4fe2-8579-2a875bae265e
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