Assistant Director of Data Management
Ball State
Muncie, IN
Full-time
Administration / Clerical
Posted on April 1, 2024
Posting Details
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More
Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More
Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview. Learn More
Position Title
Assistant Director of Data Management
About this Opportunity
Would you like to work with an energetic group of staff at a unified foundation, one with no barriers between advancement, alumni relations, and stewardship? Now is your chance to be part of a dynamic team dedicated to reinventing higher education through philanthropy and cutting-edge partnerships.
The Ball State University Foundation currently has an opening for an Assistant Director of Data Management, who will play a key role in what is the most ambitious fundraising campaign in BSU history. If you're looking for a high-achieving work environment with a culture of camaraderie and a mission to change lives, check out the job details below.
Our Statement on Inclusiveness
At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness' as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellenceand freedom of expression.
Benefits and Community
Ball State University offers an excellent benefits package for eligible positions. Click here to explore options.
https://www.bsu.edu/about/live-near-your-work
FLSA
Administrative Exemption
Hrs/Week
40
Length of Assignment
Full-Time At-Will
Position Function
As a member of the Advancement Services and Prospect Development team and reporting to the Senior Director of Advancement Services, the Assistant Director of Data Management takes a leading role in managing projects through the development, implementation and execution of process improvement initiatives that support the functions of Ball State University Foundation.
The Assistant Director is also responsible for data management activities such as imports from external data sources, training on best practices for data entry and developing or providing quality data extracts and reports that are used across Foundation teams that support strategic initiatives. Partners with the Advancement Services data integrity team to ensure all processes are aligned and consistent with data integrity practices.
Minimum Education
Bachelor's degree from an accredited institution or Associate's degree along with two or more additional years of related experience will be accepted in lieu of an associate's degree.
Minimum Experience
At least one year of related experience.
Minimum Other
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience
Familiarity with EverTrue, ThankView, or Fundraiser Performance Management.
Pre-Employment Screening
Requires successful completion of a background check.
Position Title(s) Supervised
None.
Required Certifications
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
BSUF Advancement Services and IT:115007
Department Information
The minimum salary for this position is $45,000.
Department Email or Phone Number
foundation@bsu.edu
Duties & Responsibilities
Ranking
1
Job Duty
Develop, execute and manage the implementation of projects involving processes for uploads/imports that generate efficiencies in the creation or updating of biographical data on alumni, donor and organization records in the alumni and donor database. Develop and implement procedures for performing gift processing imports or uploads of large data sets into donor database. Train staff and oversee student workers on correct procedures to maintain healthy data. Utilize critical analysis to arrive at decisions involving validating large data sets.
Ranking
2
Job Duty
Manage the sources of data to and from affiliated internal platforms and donor database system through imports, reports and data extracts that support the activities of annual giving, alumni engagement and donor stewardship, e.g. emails, digital communication, alumni online community and the alumni directory.
Ranking
3
Job Duty
Partner with University offices and campus partners on the accurate and timely sharing of data used for the recording of gifts and constituent information. Support the management and execution of the import process of data from Banner such as new graduates, parents, and employees.
Ranking
4
Job Duty
Develop and train in data extracts or reports that are used by Foundation teams (Development, Annual Giving/Strategy, Alumni Engagement, Donor Relations, etc.) to further their strategic initiatives. Produce data extracts or reports as necessary to support these initiatives.
Ranking
5
Job Duty
In collaboration with Director of Records Management and the data integrity team, develop proactive strategies to constantly improve the integrity of the data in the database. Create high-quality, reliable reports, audits and statistics to monitor data integrity, database changes, address accuracy.
Ranking
6
Job Duty
Support the creation, revision and updating of department data policies, procedures and standards. Maintain procedure manual and edit written processes and procedures related data entry as needed.. Make recommendations regarding system efficiencies, staffing and policies pertaining to database and records administration.
Ranking
7
Job Duty
Research, track trends and identify tools and resources that support data enrichment and the importing of gifts and records; make recommendations that are most appropriate for specific information needs and manage the implementation of such tools and resources.
Ranking
8
Job Duty
In conjunction with Prospect Development team, produce trip or event lists, including needed prospect ratings and data. Develop, implement and/or perform global adds or updates to solicitor assignments, ratings, metrics.
Ranking
9
Job Duty
Manage multiple projects at one time and meet deadlines.
Ranking
10
Job Duty
Perform other related duties as assigned.
Posting Detail Information
Posting Number
202401519P
Number of Vacancies
1
Desired Start Date
04/29/2024
Position End Date (if temporary)
Open Date
03/29/2024
Applications Accepted Through Date
04/15/2024
Open Until Filled
No
Information regarding transcripts
The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions Summary
Information for Applications Requiring a Cover Letter
In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University's enduring values, including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.'
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More
Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More
Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview. Learn More
Position Title
Assistant Director of Data Management
About this Opportunity
Would you like to work with an energetic group of staff at a unified foundation, one with no barriers between advancement, alumni relations, and stewardship? Now is your chance to be part of a dynamic team dedicated to reinventing higher education through philanthropy and cutting-edge partnerships.
The Ball State University Foundation currently has an opening for an Assistant Director of Data Management, who will play a key role in what is the most ambitious fundraising campaign in BSU history. If you're looking for a high-achieving work environment with a culture of camaraderie and a mission to change lives, check out the job details below.
Our Statement on Inclusiveness
At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness' as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellenceand freedom of expression.
Benefits and Community
Ball State University offers an excellent benefits package for eligible positions. Click here to explore options.
- Affordable Healthcare
- Retirement
- Tuition Remission (For eligible employees, their dependents, and spouse)
- Paid Parental Leave
- Professional Development
https://www.bsu.edu/about/live-near-your-work
FLSA
Administrative Exemption
Hrs/Week
40
Length of Assignment
Full-Time At-Will
Position Function
As a member of the Advancement Services and Prospect Development team and reporting to the Senior Director of Advancement Services, the Assistant Director of Data Management takes a leading role in managing projects through the development, implementation and execution of process improvement initiatives that support the functions of Ball State University Foundation.
The Assistant Director is also responsible for data management activities such as imports from external data sources, training on best practices for data entry and developing or providing quality data extracts and reports that are used across Foundation teams that support strategic initiatives. Partners with the Advancement Services data integrity team to ensure all processes are aligned and consistent with data integrity practices.
Minimum Education
Bachelor's degree from an accredited institution or Associate's degree along with two or more additional years of related experience will be accepted in lieu of an associate's degree.
Minimum Experience
At least one year of related experience.
Minimum Other
- Detail-oriented with the ability to think critically and make decisions in validating large data sets. Problem solving, critical thinking, and analytical skills.
- Effective verbal and written communication skills and the ability to communicate and interact well with people of all ages and diversity.
- Ability to effectively manage multiple projects, organize work, and meet deadlines.
- Excellent attention to detail and high degree of accuracy.
- Curiosity with technology.
- Ability to edit and check the work of others and maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential constituent information.
- Proficiency with Microsoft Office products with a focus on Word, Excel, Outlook, and OneDrive.
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience
- Two or more years of experience in project management, record-keeping and/or data integrity projects.
- Experience in a higher education setting.
- Experience with relational databases.
- Knowledge of higher education and university advancement operations.
- Knowledge of Blackbaud Raiser's Edge, Raiser's Edge NXT, Salesforce, Ellucian Advance or other advancement CRM platforms.
Familiarity with EverTrue, ThankView, or Fundraiser Performance Management.
Pre-Employment Screening
Requires successful completion of a background check.
Position Title(s) Supervised
None.
Required Certifications
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
BSUF Advancement Services and IT:115007
Department Information
The minimum salary for this position is $45,000.
Department Email or Phone Number
foundation@bsu.edu
Duties & Responsibilities
Ranking
1
Job Duty
Develop, execute and manage the implementation of projects involving processes for uploads/imports that generate efficiencies in the creation or updating of biographical data on alumni, donor and organization records in the alumni and donor database. Develop and implement procedures for performing gift processing imports or uploads of large data sets into donor database. Train staff and oversee student workers on correct procedures to maintain healthy data. Utilize critical analysis to arrive at decisions involving validating large data sets.
Ranking
2
Job Duty
Manage the sources of data to and from affiliated internal platforms and donor database system through imports, reports and data extracts that support the activities of annual giving, alumni engagement and donor stewardship, e.g. emails, digital communication, alumni online community and the alumni directory.
Ranking
3
Job Duty
Partner with University offices and campus partners on the accurate and timely sharing of data used for the recording of gifts and constituent information. Support the management and execution of the import process of data from Banner such as new graduates, parents, and employees.
Ranking
4
Job Duty
Develop and train in data extracts or reports that are used by Foundation teams (Development, Annual Giving/Strategy, Alumni Engagement, Donor Relations, etc.) to further their strategic initiatives. Produce data extracts or reports as necessary to support these initiatives.
Ranking
5
Job Duty
In collaboration with Director of Records Management and the data integrity team, develop proactive strategies to constantly improve the integrity of the data in the database. Create high-quality, reliable reports, audits and statistics to monitor data integrity, database changes, address accuracy.
Ranking
6
Job Duty
Support the creation, revision and updating of department data policies, procedures and standards. Maintain procedure manual and edit written processes and procedures related data entry as needed.. Make recommendations regarding system efficiencies, staffing and policies pertaining to database and records administration.
Ranking
7
Job Duty
Research, track trends and identify tools and resources that support data enrichment and the importing of gifts and records; make recommendations that are most appropriate for specific information needs and manage the implementation of such tools and resources.
Ranking
8
Job Duty
In conjunction with Prospect Development team, produce trip or event lists, including needed prospect ratings and data. Develop, implement and/or perform global adds or updates to solicitor assignments, ratings, metrics.
Ranking
9
Job Duty
Manage multiple projects at one time and meet deadlines.
Ranking
10
Job Duty
Perform other related duties as assigned.
Posting Detail Information
Posting Number
202401519P
Number of Vacancies
1
Desired Start Date
04/29/2024
Position End Date (if temporary)
Open Date
03/29/2024
Applications Accepted Through Date
04/15/2024
Open Until Filled
No
Information regarding transcripts
The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions Summary
Information for Applications Requiring a Cover Letter
In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University's enduring values, including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.'
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
- Resume
- Cover Letter
- Undergraduate Transcripts
- Letter of Recommendation 1
- Master's Transcripts
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