Director of Payroll and Accounts Payable

Bowdoin College Brunswick, ME Full-time Accounting

Posted on May 14, 2024

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Director of Payroll and Accounts Payable

Posting Number: S01281JP

Department: Controllers Office

Job Summary:
The Director of Payroll and Accounts Payable is responsible for the accuracy and timeliness of payroll, invoice, and expense report processing at Bowdoin College. Cultivating strong working relationships with all employees, including various stakeholders such as the Vice President for Human Resources, Controller, Director of Accounting & Financial Reporting, Workday Product Managers, budget managers, campus administrators, and vendors is a critical component of this position. Confidentiality, adhering to internal controls, and operating in a secure manner are imperative.

Essential Functions:

Manage payroll operations ensuring the accurate and timely processing of scheduled payrolls by establishing and maintaining critical payroll controls and procedures, performing pre- and post-payroll processing audits, identifying, and resolving technical and processing issues, and implementing functionality enhancements.
Manage accounts payable operations ensuring the accurate and timely processing of all invoices and expense reports. Conduct spot audits of reimbursement forms, vendor invoices, and other items to ensure compliance with policies and procedures.
Understand and comply with all federal, applicable state wage and hours, FIT/SIT/Local/FICA withholdings and SUI reporting, student FICA exemptions, federal/state/creditor withholding orders and foreign national tax treaty and withholding/reporting regulations.
Coordinate and produce IRS Forms W-2, 1099-MISC, 1099-NEC, 1042-S,and 941, along with other required reporting standards.
Oversee the timely remittance and reporting of all federal, state(s), local, and foreign taxes. Ensures the accuracy of 401(a) calculations and timely remittance of all 401(a) and 403(b) contributions. Also responsible for a number of other payroll calculations and remittances.

Pay and Benefits:

The targeted hiring range for the role based on the position requirements is $118,700 - 123,700
A variety of health insurance plans
Life insurance, disability insurance, and a generous retirement plan
Paid time off - Vacation, Personal, and Holidays
Paid parental leave
Access to many of the College's facilities including the gym and pool
And more: https://www.bowdoin.edu/hr/benefits-perks/index.html

Education/Skills Requirements:

Bachelor’s degree in Business Administration, Accountancy or related field; APA certification strongly preferred (CPP or FPC).
Strong analytical, customer service, and interpersonal skills required.
Strong computer skills including ability to use advanced functions in Microsoft applications such as Excel.
The ability to work harmoniously with a variety of constituencies.

Experience Requirements and/or Equivalents:

Five or more years as a manager of payroll processing, including at least two years of supervisory experience required.

Preferred:

Understanding of payroll issues unique to a college environment (e.g. foreign tax treaties, faculty pay issues).
Experience with Workday (Human Capital Management, Payroll for United States, Expenses, Time Tracking, Procurement, and Core Financials).

Standard Work Days and Hours:

8:30am – 5:00pm M-F or as scheduled with the Controller (Salaried position requiring time commitment necessary to satisfactorily complete job requirements.)
Occasional out-of-state travel required.
The anticipated start date for this position is between September 15 – November 1, 2024.

#bcindeed

About Bowdoin:
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift:

Employment Category: Full Time Year Round

Benefits Eligible: Yes

Pay Type: Salaried

Background Check Package Requirements: Administrative Staff + Credit

Is driving a Bowdoin vehicle an essential function of this job?:

Is a pre-placement physical required for this position?: No

Posting Date: 05/24/2024

Applications Accepted Until:

Open Until Filled: No

Special Instructions to Applicants:

EEO Information:
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

To apply, visit https://careers.bowdoin.edu/postings/14037jeid-72ea0c021be326489d801492797e964b

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