Event Coordinator - Clowes Memorial Hall
Butler University
Indianapolis, IN
Full-time
Health Care Provider
Posted on April 4, 2024
Position Overview
The Butler Arts & Events Center is seeking an Event Coordinator to join the event operations team. The Event Coordinator will assist with and lead event management across the various departments of the Center – Touring Events, Campus Events, Flat Floor Rentals, and Guest Housing. An ideal candidate is a self-starter who has experience managing events in a fast-paced environment as well as event management software (EMS, Venue Ops, Visio).
Responsibilities
Please check out Butler's Total Rewards website to learn more about our benefit offerings, which include:
Butler University is a private, nationally recognized comprehensive university encompassing six colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, and Pharmacy & Health Sciences. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.
Join us at the crossroads of tradition & transformation. A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.
Butler University is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees. We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.
Advertised:
Applications close:
The Butler Arts & Events Center is seeking an Event Coordinator to join the event operations team. The Event Coordinator will assist with and lead event management across the various departments of the Center – Touring Events, Campus Events, Flat Floor Rentals, and Guest Housing. An ideal candidate is a self-starter who has experience managing events in a fast-paced environment as well as event management software (EMS, Venue Ops, Visio).
Responsibilities
- Planning the execution of multiple Butler University events as well as day-off management. Coordinating with various stakeholders including event owners from several campus departments as well as public safety, facilities, and any others affected by the event.
- Developing written plans and event sheets for effective communication throughout the process. Maintaining close relationships to outside vendors involved in the event planning process.
- Understanding and adhering to any complaint and regulations in relation to events. Contributing to the development and creation of standard operating procedures and other documents for managing and/or communicating event information.
- Assisting with event management in performance venues as needed. Understanding and implementing all policies and procedures related to crowd and house management.
- Managing event budgets and contributing to the development of the department's annual budget process. Contributing to strategic planning of the department as well as the Butler Arts & Events Center.
- Bachelor's Degree
- 1-2 years event management experience
Please check out Butler's Total Rewards website to learn more about our benefit offerings, which include:
- Paid Time Off and Holidays:
- 18 days of paid time off (vacation and PTO days)
- 8 Paid Holidays
- Paid Winter Break between Christmas Eve and New Year's Day
- Paid Parental Leave (after 1 year of full-time employment)
- Health:
- Comprehensive medical, dental, and vision plans including disability and life insurance programs
- Retirement:
- 10% employer contribution after 1 year of full-time employment
- Tuition Assistance:
- Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
- Eligibility after 9 months of full-time employment
- Employees & spouses- undergraduate/graduate degrees
- Dependents (under age 26)- undergraduate degree
- Covers tuition only
- Tuition Exchange Program for Dependents
- Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
- Butler Facilities Access, Discounts and Perks:
- Access to Butler's on-site fitness facility and libraries for full-time staff and faculty
- LinkedIn Learning Courses
- Free premium subscription to the Calm App
- Free subscription to the WSJ and NYT
- Discount at the College Bookstore
- Discount on select Athletic and Arts/Events Center Performances
Butler University is a private, nationally recognized comprehensive university encompassing six colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, and Pharmacy & Health Sciences. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.
Join us at the crossroads of tradition & transformation. A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.
Butler University is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees. We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.
Advertised:
Applications close:
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