Assistant Finance Director

SUMMARY

In support of the Charlotte County Clerk of the Circuit Court and County Comptroller’s mission as guardians of public records and assets, this position assists the Finance Director in the supervisory and administrative responsibilities for the overall operations of the Comptroller Division to include oversight of the general ledger accounting, financial and investment functions of the Clerk of the Circuit Court operations and the Board of County Commissioner by performing the following duties personally or through subordinates. This position fulfills an essential role in the Clerk’s office. In the event an emergency has been declared this position is required to be available to work. This position is eligible for remote work under the remote work policy.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Advises and assists the Finance Director in the overall operation of the Comptroller Division. Oversees the management of subordinates and fiscal policies for the Clerk of the Circuit Court and Comptroller and Board of County Commissioners Accounts Payable, Utilities, Landfill, Grants, Insurance premium/deduction reconciliations, general ledger accounting and fiscal reporting including the oversight of the Comptroller’s financial and investment functions. Oversees the management of the Clerk and Comptroller’s payroll responsibilities for the Clerk of the Circuit Court and Comptroller, Board of County Commissioners and Supervisor of Elections offices, which includes the oversight of timely monthly/quarterly IRS, FRS, Florida Department of Revenue (DOR), and Federal Affordable Care Act reporting. As such, the incumbent must keep abreast of all new payroll tax related issues. Oversees the management of the accounts payable functions for the Clerk of the Circuit Court and Comptroller, Board of County Commissioners, and the Supervisor of Elections offices, including 1099 preparation and other tax related matters pertaining to vendors and contractors. Oversees the management of proper recording of fixed assets for the County with the exception of the Sheriff, to include directing determination of depreciation rates to apply to capital assets. Reviews programs and policies for efficiency and compliance, following applicable Florida Statutes, consistent with the goals and standards set by the Charlotte County Clerk of the Circuit Court and County Comptroller. Keeps informed of the Clerk's statutory responsibilities as County Comptroller, County Treasurer, and Accountant to Board of County Commissioners in transactions with the BCC, public, federal and states agencies, special taxing districts, banks and investment firms, professional consultants, and other concerned parties. Works closely with Fiscal staff of the Board of County Commissioners to ensure that funds are being monitored closely and that all accounting is in accordance with Generally Accepted Accounting Principles (GAAP). Oversees review of all financial transactions for the Clerk of the Circuit Court and the Board of County Commissioners general ledger and fiscal reporting responsibilities following State of Florida Statute and federal compliance rules and regulations governed under the State of Florida Governmental Accounting Standards Board (GASB). Supervises and assists in the preparation of the County’s Annual Comprehensive Financial Report for submission to the Auditor General in accordance with Florida Statutes and for submission to the Government Finance Officers Association for the Certificate of Achievement for Excellence in Financial Reporting award. Serves as back-up to the Finance Director in their absence as needed to attend internal/external functions. Additional duties may be assigned that are not noted here.

OTHER SKILLS AND ABILITIES

Exceptional interpersonal skills with the ability to maintain confidentiality. Proficiency using Microsoft Word, Excel, and Crystal are required. This position fulfills an essential role in the Clerk’s office. In the event an emergency has been declared, this position is required to be available to work. Must also be able to work nights and weekends as needed to complete required fiscal reporting or as needed to attend commission or other budgetary and/or investment meetings. Must also be able to attend outside business and other governmental or community functions.

REMOTE WORK:

This position is eligible for remote work under the remote work policy.

SUPERVISORY RESPONSIBILITIES

Manages subordinate staff who oversee the Clerk of the Circuit Court’s Budget, Clerk and Board Accounts Payables, Clerk/Board and Supervisor of Elections Payroll, and Investment Financial Accounting functions. Directly responsible for the supervision, training and fiscal reporting of the Landfill/Utilities, Fixed Asset, Grants and Insurance Accountants. Is responsible for the overall supervision, coordination, and evaluation of these work units within the Comptroller Division. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

EDUCATION and/or EXPERIENCE

Bachelor's degree in Accounting or similar field from an accredited (4) year college or university. Minimum of (4) years in a responsible management position in finance or similar field in an automated environment. Must have demonstrated superior knowledge of financial procedures and above average ability to apply this knowledge through outstanding performance following GAAP, GASB and other State and Federal compliance rules. Governmental accounting experience is preferred. Ability to obtain Florida CPA License and/or Certified Government Finance Officer designation certificate (CGFO) is a plus.

LANGUAGE SKILLS

Superior communication, initiative and organization skills with the ability to apply sound judgment are required. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the public. Excellent knowledge and usage of grammar, punctuation and sentence structure is required when preparing training manuals, reports and other written communication.

MATHEMATICAL SKILLS

Ability to apply advanced mathematical concepts and accounting principles as they relate to government budgeting, fixed assets, general ledger, payroll time reporting and forecasting. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, factor and cost/benefit analysis.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS

A valid Florida Driver's License or Florida Identification is required for the hiring process. Florida CPA License is preferred but not required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to walk, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

BENEFITS

Employee Health Center Insured employees are eligible for free health care and prescription services under the county health care plan. Medical - Dental - Prescription Card - Vision Plan Single and Dependent Plans are offered. Life Insurance Policy Employer-paid life insurance policy. Supplemental plans are also available during the County's open enrollment period. Short Term Disability Offering both Group Policy Premium and Individual Policies. This is an employee contributed program. Long Term Disability Limited to employee coverage. This is an employee contributed program. Paid Time Off 6.15 hours are earned per pay period. Earned time off can be used after 30-days of service. PTO is based on length of service and increases after 5 years of service. Birthday Leave Employees are eligible to take their birthday off as a paid benefit, after completion of their initial introductory review period. Holidays Employees observe 11 paid holidays each year.

The Charlotte County Clerk of Court is an equal opportunity employer. This is a Temp to Perm position which serves a 90-day introductory period under the management of a recruitment firm contracted by this office. Exempt Full-Time – Pay Based on Experience