Administrative Assistant
Dartmouth College
Hanover, NH
Full-time
Administration / Clerical
Posted on May 15, 2024
Position Details
Position Information
Posting date
05/14/2024
Closing date
Open Until Filled
Yes
Position Number
1128859
Position Title
Administrative Assistant
Department this Position Reports to
Sports Medicine
Hiring Range Minimum
$20.00
Hiring Range Maximum
$25.00
Union Type
Not a Union Position
SEIU Level
Not an SEIU Position
FLSA Status
Non-Exempt
Employment Category
Regular Part Time
Scheduled Months per Year
12
Scheduled Hours per Week
20
Schedule
Location of Position
Hanover, NH 03755
Davis Varsity
Remote Work Eligibility?
Onsite only
Is this a term position?
No
If yes, length of term in months.
NA
Is this a grant funded position?
No
Position Purpose
Manage a variety of daily activities to facilitate efficient operation of a multi-disciplinary Sports Medicine team: support the day-to-day operations of the office, prioritize and adjust workload to ensure timely accomplishment of administrative and logistical support functions, expedite and coordinate the delivery of clinical services.
Description
Required Qualifications - Education and Yrs Exp
Associates plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
Diana Kiefer
Department Contact Phone Number
Diana.Kiefer@dartmouth.edu
Department Contact for Cover Letter and Title
Tracy Purcell, Office Manager
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link
https://searchjobs.dartmouth.edu/postings/73758
Key Accountabilities
Description
Coordinates with Dartmouth Student Insurance Office and Athletics on student-athlete insurance claims and reimbursements. Supports timely and cost-effective interventions by following up on prior authorizations, maintaining relevant demographic and clinical information, and records management.
Percentage Of Time
50%
Description
Supports administration of the department's budget through maintenance of durable medical equipment and other clinical inventories. Assists with procurement of clinical supplies. Reconciles departmental expenses and payables and completes finance forms.
Percentage Of Time
25%
Description
Assists with the operation of on-site medical clinics. Serves as a primary point of contact representing the department/office to internal and external medical providers, staff members, students and their families.
Percentage Of Time
15%
Description
Assists with tasks related to recruitment, including travel arrangements, campus itineraries, expense reimbursement, and onboarding. Assists with data entry.
Percentage Of Time
10%
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Posting date
05/14/2024
Closing date
Open Until Filled
Yes
Position Number
1128859
Position Title
Administrative Assistant
Department this Position Reports to
Sports Medicine
Hiring Range Minimum
$20.00
Hiring Range Maximum
$25.00
Union Type
Not a Union Position
SEIU Level
Not an SEIU Position
FLSA Status
Non-Exempt
Employment Category
Regular Part Time
Scheduled Months per Year
12
Scheduled Hours per Week
20
Schedule
Location of Position
Hanover, NH 03755
Davis Varsity
Remote Work Eligibility?
Onsite only
Is this a term position?
No
If yes, length of term in months.
NA
Is this a grant funded position?
No
Position Purpose
Manage a variety of daily activities to facilitate efficient operation of a multi-disciplinary Sports Medicine team: support the day-to-day operations of the office, prioritize and adjust workload to ensure timely accomplishment of administrative and logistical support functions, expedite and coordinate the delivery of clinical services.
Description
Required Qualifications - Education and Yrs Exp
Associates plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
- Associate degree and two years relevant work experience or the equivalent combination of education and experience
- Understanding of insurance coordination and medical billing
- Working knowledge of medical terminology
- Strong organizational skills
- Highly proficient with computer applications
- Strong interpersonal and communication skills
- Physical ability to work in dynamic setting including sitting, standing, walking, and climbing stairs
- Bachelor's degree
- Two plus years of office experience in a related field, with high degree of autonomy
- In-depth knowledge of office management practices and procedures
Diana Kiefer
Department Contact Phone Number
Diana.Kiefer@dartmouth.edu
Department Contact for Cover Letter and Title
Tracy Purcell, Office Manager
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link
https://searchjobs.dartmouth.edu/postings/73758
Key Accountabilities
Description
Coordinates with Dartmouth Student Insurance Office and Athletics on student-athlete insurance claims and reimbursements. Supports timely and cost-effective interventions by following up on prior authorizations, maintaining relevant demographic and clinical information, and records management.
Percentage Of Time
50%
Description
Supports administration of the department's budget through maintenance of durable medical equipment and other clinical inventories. Assists with procurement of clinical supplies. Reconciles departmental expenses and payables and completes finance forms.
Percentage Of Time
25%
Description
Assists with the operation of on-site medical clinics. Serves as a primary point of contact representing the department/office to internal and external medical providers, staff members, students and their families.
Percentage Of Time
15%
Description
Assists with tasks related to recruitment, including travel arrangements, campus itineraries, expense reimbursement, and onboarding. Assists with data entry.
Percentage Of Time
10%
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you learn about this employment opportunity?
- Current Dartmouth employee (Please specify full name below)
- Word of mouth
- Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
- jobs@dartmouth.edu email outreach
- Recruiter (Please specify full name or event below)
- abilityJOBS
- Chronicle of Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- Indeed
- Inside Higher Ed
- LinkedIn's Job Board
- RecruitMilitary
- Dartmouth's Job Board (searchjobs.dartmouth.edu)
- Other (Please specify below)
- If you would like to add more information to your answer, please specify here:
(Open Ended Question)
Required Documents
- Cover Letter
- Resume