Administrative Human Resources Services Assistant
Dartmouth College
Hanover, NH
Full-time
Administration / Clerical
Posted on April 10, 2024
Position Details
Position Information
Posting date
04/08/2024
Closing date
Open Until Filled
Yes
Position Number
1128817
Position Title
Administrative Human Resources Services Assistant
Department this Position Reports to
Administrative Human Resources Services
Hiring Range Minimum
$20.07/hr.
Hiring Range Maximum
$25.09/hr.
Union Type
Not a Union Position
SEIU Level
Not an SEIU Position
FLSA Status
Non-Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
40
Schedule
Schedule: Monday-Friday, 7.30am-4.00pm; Saturday/Sunday off
Location of Position
Hanover, NH
Remote Work Eligibility?
Onsite only
Is this a term position?
No
If yes, length of term in months.
n/a
Is this a grant funded position?
No
Position Purpose
Provides a high level of administrative support to the Administrative Human Resources (“Admin HR”) Services office, supporting the Campus Services division. Provides optimal customer service for the office, both in-person and online. Communicates respectfully with a diverse community and supports the College's mission to foster inclusiveness and diversity.
Description
Required Qualifications - Education and Yrs Exp
3+ years of experience
Required Qualifications - Skills, Knowledge and Abilities
Kelly Mousley
Department Contact Phone Number
603-646-3388
Department Contact for Cover Letter and Title
Kelly Mousley, Assistant Director, Human Resources
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Schedule: Monday-Friday, 7.30am-4.00pm; Saturday/Sunday off
Quick Link
https://searchjobs.dartmouth.edu/postings/73269
Key Accountabilities
Description
Customer Service
55
Description
Information Management
20
Description
Project Support
15
Description
Culture and Employee Belonging
We are actively striving to make Campus Services a desired place to work in the Upper Valley, a place where people feel welcomed, where they can be their authentic selves, be heard, and feel accepted. We want this culture to be felt by those who receive our services. The way we treat one another should be the same way we treat our customers.
10
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Posting date
04/08/2024
Closing date
Open Until Filled
Yes
Position Number
1128817
Position Title
Administrative Human Resources Services Assistant
Department this Position Reports to
Administrative Human Resources Services
Hiring Range Minimum
$20.07/hr.
Hiring Range Maximum
$25.09/hr.
Union Type
Not a Union Position
SEIU Level
Not an SEIU Position
FLSA Status
Non-Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
40
Schedule
Schedule: Monday-Friday, 7.30am-4.00pm; Saturday/Sunday off
Location of Position
Hanover, NH
Remote Work Eligibility?
Onsite only
Is this a term position?
No
If yes, length of term in months.
n/a
Is this a grant funded position?
No
Position Purpose
Provides a high level of administrative support to the Administrative Human Resources (“Admin HR”) Services office, supporting the Campus Services division. Provides optimal customer service for the office, both in-person and online. Communicates respectfully with a diverse community and supports the College's mission to foster inclusiveness and diversity.
Description
Required Qualifications - Education and Yrs Exp
3+ years of experience
Required Qualifications - Skills, Knowledge and Abilities
- Minimum of three (3) years' experience in front office support, or the equivalent.
- Excellent interpersonal, oral and written communication skills.
- Excellent organizational, time management skills and personal efficiency.
- Demonstrated ability to follow-through effectively and promptly on tasks from initial request to completion.
- Pleasant, patient demeanor with a commitment to customer service.
- Ability to practice confidentiality and utilize discretion with sensitive information.
- Ability to communicate comfortably and effectively with people of all education levels; communication skills; negotiation skills.
- Excellent computer skills in a Microsoft Windows environment, database management and record keeping. Must complete Dartmouth Online Review and Recruit System training.
- Must complete Dartmouth E-Verify training.
- Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.
- Ability to work a flexible schedule as necessary.
- Demonstrated interest in and desire to expand knowledge of Human Resources profession.
- General knowledge of various employment laws and practices.
Kelly Mousley
Department Contact Phone Number
603-646-3388
Department Contact for Cover Letter and Title
Kelly Mousley, Assistant Director, Human Resources
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Schedule: Monday-Friday, 7.30am-4.00pm; Saturday/Sunday off
Quick Link
https://searchjobs.dartmouth.edu/postings/73269
Key Accountabilities
Description
Customer Service
- Provides an optimal customer service experience by greeting, assisting, and guiding walk-in visitors to Admin HR, including staff and students.
- Provides online and IT support to visitors and employees, assisting with accessing online processes such as applying for positions, employee self-service, new employee orientation, etc.
- Assists employees in-person, by phone or email with a variety of Human Resources policy, payroll and benefits questions by providing accurate information and follow-up with appropriate department to resolve questions and issues. Regularly handles confidential or sensitive information; exercises discretion concerning its disposition.
- Responds to internal requests by phone or Admin HR email for forms, position descriptions or other general information pertaining to HR.
- Develops knowledge of institutional and departmental HR policies, systems and processes in order to provide accurate information to customers.
- Assists with Dartmouth compliance requirements including background checks and I-9s. Must remain certified as E-Verify campus representative.
55
Description
Information Management
- Disseminates communications, notices, flyers, and posters to departments within Campus Services.
- Collects/scans payroll information and time off request slips for Admin Finance Center from all Dining locations daily. Scans and files time off request slips from Facilities Operations and Management.
- Submits Injury Reports to Risk Management and maintains departmental files.
- Assists with temporary hiring agency employee timekeeping data entry and invoices.
- Assists with data entry and database support for divisional and departmental training programs.
- Obtains Dining SEIU and Non-Union Service employee checks bi-weekly from Payroll and distributes to locations.
- Other office duties as required, including scheduling meetings, space reservations and mail distribution.
20
Description
Project Support
- Supports Admin HR Services team with annual and special projects as needed.
- Primary back-up support for new hire footwear stipend program.
- Provides administrative support for the Learning and Development initiatives.
- Provides administrative support to Communications initiatives as needed.
15
Description
Culture and Employee Belonging
We are actively striving to make Campus Services a desired place to work in the Upper Valley, a place where people feel welcomed, where they can be their authentic selves, be heard, and feel accepted. We want this culture to be felt by those who receive our services. The way we treat one another should be the same way we treat our customers.
- Demonstrates a commitment to inclusion, and cultural awareness through actions, interactions, and communications with others.
- Participates in division wide CEB initiatives and training, including promotion of the 7 Principles (Empathy, Fairness, Dependability, Inclusivity, Consideration, Vulnerability and Respect)
- Willingness to foster a growth mindset in the areas of improving culture and inclusion across the division.
10
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you learn about this employment opportunity?
- Current Dartmouth employee (Please specify full name below)
- Word of mouth
- Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
- jobs@dartmouth.edu email outreach
- Recruiter (Please specify full name or event below)
- abilityJOBS
- Chronicle of Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- Indeed
- Inside Higher Ed
- LinkedIn's Job Board
- RecruitMilitary
- Dartmouth's Job Board (searchjobs.dartmouth.edu)
- Other (Please specify below)
- If you would like to add more information to your answer, please specify here:
(Open Ended Question)
Required Documents
- Cover Letter
- Resume
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