Academic Compliance Analyst & Reporting Coordinator

Eastern Washington University Cheney, WA Full-time Administration / Clerical

Posted on May 13, 2024

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Academic Compliance Analyst & Reporting Coordinator

About Eastern Washington University:
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’22-’23 College of Distinction (CoD). Money magazine recently named EWU as one of its Best Colleges in America 2023.
Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.

Job Summary:
Eastern Washington University (EWU) is seeking a dedicated and knowledgeable Academic Compliance Analyst & Reporting Coordinator to join the Division of Academic Affairs. This role reports to the Assistant Vice President for Academic Affairs and is crucial in ensuring that the university adheres to the standards and regulations related to the National Council for State Authorization Reciprocity Agreements (NC-SARA), Department of Education, and Northwest Commission on Colleges and Universities distance education program policies.

In addition, this position provides data to comply with the US Department of Education's Gainful Employment (GE) rule and define the Financial Value Transparency (FVT) framework. The ideal candidate will possess a strong understanding of higher education compliance, distance education regulatory requirements, and the ability to work collaboratively across departments to foster a culture of compliance.

The successful candidate will join a collaborative and caring faculty and staff committed to diversity, equity, and inclusion, and to excellence in serving the community.

See Job Duties section for detailed description of the position's responsibilities.

Eastern Washington University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Eastern Washington University is an affirmative action/equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.

On top of salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees, discounted EWU sports tickets and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.

EWU expands opportunities for personal transformation through excellence in learning.

Applications are open and accepted until recruitment is closed. Screening of applications will begin on May 27, 2024 and will continue to be screened until recruitment is closed.

Required Qualifications:

Bachelor’s degree required, preferably in Education, Law, Business Administration, Computer Science, Information Systems or a related field;
Minimum of 1 year of experience in a compliance role within higher education;
In-depth knowledge of the regulatory landscape for distance education, including federal and state regulations, and NC-SARA policies;
Proficient using Microsoft Excel (macros/vlookup/pivot tables/charts/data visualization), Outlook, Word and PowerPoint;
Experience reporting data from multiple systems supporting business computer applications.
Excellent communication skills, both written and verbal, with the ability to clearly convey complex regulatory requirements to diverse audiences;
Strong organizational skills and attention to detail, with the capability to manage multiple projects and deadlines effectively;
Critical thinking and problem-solving skills, with a proactive approach to identifying and resolving compliance issues.
Candidates must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility, or diversity.

Preferred Qualifications:

Graduate degree;
Experience specific to distance education and NC-SARA;
5 years or more of experience in higher education, academics or accreditation/authorization.
Proven ability to work collaboratively in a team environment and build relationships with internal and external stakeholders.

Other Skills and Abilities:

Initiative
Flexibility
Ability to work under pressure and meet deadlines in a proactive manner

Job Duties:
% of Time: 100
Responsibility / Duty: Duties and Responsibilities:

Ensure that the university remains in good standing with NC-SARA, managing all aspects of compliance and guidelines including application, renewal processes, and reporting requirements.
Analyze and coordinate federal, state, and accrediting body regulations affecting distance education. Interpret and disseminate regulatory updates to relevant stakeholders.
Develop and revise policies and procedures to align with NC-SARA requirements and guidelines for best practices in EWU’s distance education.
Develop and conduct training sessions for faculty and staff on compliance issues related to distance education and NC-SARA to promote awareness advance university-wide compliance.
Perform regular audits of distance education programs and practices to ensure compliance with NC-SARA and other regulatory requirements. Identify areas of risk and recommend appropriate training, support or corrective actions.
Assist with maintaining accreditation standards related to distance education and manage state licensure processes for distance education programs including all necessary applications, payments, reports, and communication required to be in compliance with state, federal, and international regulations with out-of-state educational activities.
Serve as the primary liaison between the University and NC-SARA, state regulatory agencies, and accreditation bodies. Engage with internal stakeholders, including academic departments and administration, to ensure compliance efforts are integrated and supported across the university.
Reporting and Documentation: Prepare and submit required reports and maintain comprehensive records of administrative activities, audits, and communications related to online and distance education offerings updating web content as needed.
Develops and reports data to comply with the US Department of Education’s Gainful Employment rule and define the Financial Value Transparency (FVT) framework.
Provide general office management and support as needed.

Essential Function Indicator: Yes

Conditions of Employment:
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16.

The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
This position is covered by the Washington Federation of State Employees’ Collective Bargaining Agreement: https://in.ewu.edu/hr/wp-content/uploads/sites/40/2023/06/WFSE-EWU-CBA-Barg.-Units-1-and-2-FINAL-2023-2025.pdf

Upon hire you must complete required DEI, Hazing, Harassment and Title IX training, and other federal, state & university mandated trainings. You can access the online training at https://inside.ewu.edu/hr/training/orientation/ or complete the training in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and are listed on Human Resources’ https://inside.ewu.edu/hr/training/
Salary Information: The salary for this position is $41,316 (minimum) up to $47,532. Where the hired candidate will begin within this range is dependent on education, experience, and skills.

Posting Date: 05/09/2024
Open Until Further Notice: Yes
Closing Date:
Screening to Begin: 05/27/2024

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/12211

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

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