HR Specialist - BBC (School of Hospitality and Tourism Management)
Florida International University
Miami, FL
Full-time
Hospitality
Posted on March 29, 2024
About FIU
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
Job Summary
Provides support and logistical coordination of all human resources transactions for the Chaplin School of Hospitality and Tourism Management. Serves as secondary HR liaison for the college on all adjunct, student, Federal Work Study, and temporary employee matters.
Begin time: 8:30 AM
End time: 5:00 PM
Working Condition(s)
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
How To Apply
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12:00 am of the close date.
Disclosures
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
Job Summary
Provides support and logistical coordination of all human resources transactions for the Chaplin School of Hospitality and Tourism Management. Serves as secondary HR liaison for the college on all adjunct, student, Federal Work Study, and temporary employee matters.
- Serves as secondary HR Liaison for CSTHM Dean's Office on all adjunct, student, Federal Work Study, and temporary employee issues. Coordinates with the departments for the employment of temporary employees including adjunct, hourly students, federal work study, and fee for service employees.
- Assists with the implementation of internal procedures to ensure that HR projects and assignments are completed by the specified deadlines while in compliance with University policies and procedures. Participates in the evaluation of operational procedures to ensure the efficient functioning of CSHTM as it relates to HR. Assists with in providing policy and procedure education within the School.
- Assists with the preparation of faculty, courtesy, and dual enrollment offer letters and any subsequent revisions. Sends offer letters to candidates and follows up for acceptance of offers.
- Works closely with the Assistant Director of Finance and serves as point of contact for items requiring the signature of the Dean related to HR matters.
- Serves as main point of contact for new CSHTM employee hires, in order to facilitate their onboarding and sign-on process. Coordinates the recruitment efforts of non-academic positions, conducting interviews, and prepares new hire documentation. Assist and follow up with candidates to ensure the employee onboarding process is completed.
- Assists international students being hired by the School with the process to obtain on campus employment.
- Interprets rules and policies and recommends new and improved programs to effectively manage the faculty with regards to human resources related issues.
- Maintains the confidential nature of employees and prospective employees related to HR issues using good judgment.
- Creates, submits, and maintains job postings for student, federal work study student, and temporary positions.
- Provides assistance and general information to CSHTM departments, supervisors, students, adjuncts, and federal work study employees related to basic HR services and procedures. Provides appropriate information or escalates issue if necessary to ensure customer satisfaction.
- Assists in resolving issues or refers to designated departments for further action. Prioritizes items requiring the Assistant Director of Finance's immediate attention. Initiates and follows through on time sensitive matters.
- Prepares job descriptions and submits required actions for faculty and non-faculty positions (ePRF). Submits HR personnel action forms (ePAF), additional compensation (eRAC), and contracts. Prepares Separation Clearance Forms, as needed.
- Performs other related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
- Bachelor's degree and two years of administrative experience to include Human Resources experience.
- Experience working in higher education
- Experience with advanced features in Microsoft Office Suite
- Effective customer service skills.
- Administrative
- $42,000 - $48,000
Begin time: 8:30 AM
End time: 5:00 PM
Working Condition(s)
- Required to spend 50% or more of time operating a computer
- Criminal Background Check
- Ability to work flexible hours as needed.
- Travel to FIU Campus
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
How To Apply
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12:00 am of the close date.
Disclosures
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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