Receptionist/Administrative Assistant

Receptionist/Administrative Assistant Graham, Poirot & Caseres, CPAs

Job Brief: The position of receptionist/administrative assistant manages our front desk on a daily basis and performs a variety of administrative and clerical tasks. Duties include offering administrative support across the organization. You will greet clients, distribute correspondence and redirect phone calls. This position is often the first point of contact for our firm and requires a pleasant personality and professional manner. You should be able to manage multiple tasks efficiently, while maintaining a high standard of quality in executing all administrative tasks.

Responsibilities Include: Greeting clients as they arrive at the office. Direct visitors to the appropriate person and office. Answer, screen and forward incoming phone calls. Ensure reception area is tidy and presentable. Receive, sort and distribute daily mail/deliveries. Order office supplies and keep inventory of stock. Update calendars and schedule meetings. Compiling completed tax returns and notifying clients. Scanning incoming tax documents and managing organization of electronic documents. Manage and maintain office equipment including postage machine and copiers. Overseeing e-file authorization form processing and filing. Perform other filing and other clerical duties such as photocopying, faxing, etc.

Requirements and Skills: Proven work experience as a Receptionist, Front Office Representative or similar role preferred. Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude and appearance. Solid written and verbal communication skills. Excellent organizational skills. Multitasking and time-management skills, with the ability to prioritize tasks. Willing to learn/adapt to new responsibilities as needed.