Office Manager
Office Manager/Coordinator
The office manager/coordinator performs numerous administrative support and customer service tasks to ensure efficient operation of their office environment. Specific duties and responsibilities include:
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Answer/route phone calls.
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Support Executive Director administratively.
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All data entry- donations, input of reports to NHPCO
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Accounts receivable/payable
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Banking, investment tracking, credit card processing
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Run payroll, taxes.
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Generate financial reports for Board and ED
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Print donors thank you’s (Annual Report, Memorial Tree, Memorials etc)
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Order supplies for office and clinical team.
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Manage design changes on company website.
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Creates layout, prints and sends Newsletters throughout the year.
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Designs layout of Annual Report and donor lists
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Generate labels for monthly newsletter.
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Sends Family Evaluation of Hospice Care, create quarterly report.
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HR function of creating employee HR files, completes background checks on new staff & volunteers.
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Manages vacation time for employees.
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Pick up mail at the post office daily.
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Other duties as assigned.
Skills and Qualifications -
Strong written, verbal, organizational and time management skills
Great customer service and people skills
Friendly, dynamic, service-oriented
Keen attention to detail
Problem solving and basic troubleshooting skills.
Proficiency with common word processing, spreadsheet software, AP/AR knowledge
Comfortable wearing multiple hats in a day.
A great culture fit embracing our non-profit roots.
Benefits –
This is a full-time benefited position including medical, dental, PTO and retirement plan.