Administrative Assistant - Office of Residence Life #S2911

James Madison University   Harrisonburg, VA   Full-time     Administration / Clerical
Posted on November 9, 2022
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Administrative Assistant - Office of Residence Life

The Office of Residence Life (ORL) at James Madison University (JMU) is accepting applications for an Administrative Assistant. The Administrative Assistant will support JMU’s and the Office of Residence Life’s vision and mission by providing administrative, technological and clerical support for the ORL.

Duties and Responsibilities: • Provide excellent customer service to callers and visitors in the office. • Provide administrative and clerical support to multiple full time staff members • Accurately schedule appointments and maintain calendars for multiple administrators in the Office of Residence Life. • Manage communication and reports between Residence Life and OSARP (Office of Student Accountability & Restorative Practices). • Coordinate and reconcile multiple budgets. Prepare university financial forms and disseminate to appropriate offices. Assist with purchasing, work with eVA and support SWAM initiative. • Oversees use of credit cards for student programming efforts. • Selects, hires, trains and supervises multiple student assistants • Assists with additional selection processes and tasks • Manage inventory of supplies for office use and for hall staff use. • Assist in special projects as needed.

Required: • Previous administrative experience in an office setting and demonstration of proper office management practices and professionalism. • Significant experience with Windows and Microsoft Office, particularly Excel. • Significant experience and demonstrated knowledge of fiscal skills such as reconciliation and a demonstrated understanding of accounting procedures. • Excellent customer service skills. • Strong organizational skills, attention to detail is a must. • Effective written and oral communication skills. • Ability to maintain high levels of confidentiality. • Desire to work closely with a variety of customers including, but not limited to: college students, parents, administrators and faculty members.

Preferred: • Student supervisory experience • Experience with eVA

James Madison University

Harrisonburg , VA