Specialist IV, Transcript Evaluation & Records
Lone Star College System
The Woodlands, TX
Full-time
Administration / Clerical
Posted on April 3, 2024
Commitment to Mission
This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.
Cultural Beliefs
Lone Star College has been recognized in multiple categories.
Campus Marketing Statement
Lone Star College-System Office, University Park
Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.
LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.
Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park. Both are the site for multiple administrative departments and system-wide training programs.
Location address is 20515 SH 249 (SH 249 and Louetta Road) Houston, Texas 77070-2607.
Job Description
POSITION SUMMARY:
The Specialist IV, Transcript Evaluator is responsible for a wide array of functions within Student Services, many of them technical, such as test scores and transcripts, as well as responding to enrollment issues and maintaining student records, documents and files. Serves as subject matter expert to LSC faculty, staff and administrators on topics related to Student Services and is responsible for maintaining data integrity by auditing own work and work of others. Helps ensure that consistent Student Services evaluation practices are followed throughout Lone Star College System.
ESSENTIAL JOB FUNCTIONS:
1. Serves as a resource and subject matter expert to LSC faculty, staff and administrators on topics relating to Student Services and evaluation; Responds to student inquiries in person, by phone and through email
2. Provides basic Student Services-related training to employees
3. Handles all processes related to transcript evaluation ensuring all federal, state, and college policies are followed; Evaluates the required documents including transcripts, standardized tests, and other items to determine eligibility for admissions and college readiness
4. Runs technical processes to assign or release service indicators
5. Conducts a variety of research, including other institution catalogs for evaluation purposes
6. Performs auditing functions to ensure and maintain data integrity; works with campuses to troubleshoot and resolve any discrepancies
7. Makes a variety of corrections to student records (e.g. social security numbers, grade changes, Bio/Demo data, etc.)
8. Receives transcripts and other student record documents and enters data into PeopleSoft (iStar) and scans to OnBase
9. May act as lead and delegate the workload of a team
10. Responsible for other reasonable, related duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES:
The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.
WORK SCHEDULE AND CONDITIONS:
· High school diploma or GED and at least 5 years of related work experience, or an equivalent combination of education and experience
PREFERRED QUALIFICATIONS:
· Associate's degree
· Experience working in Admissions, Advising, or Records at a college
Salary
Hiring salary range is $36,057-$41,466
Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.
Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:
Benefits Marketing Statement
By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.
Special Instructions
Go to the Job Search page, click on ‘My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.
If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.
You must limit your file name for any attachment to 40 characters or less.
How to Apply
ALL APPLICANTS MUST APPLY ONLINE ONLY
We will not accept application material received via fax, email, mail, or hand delivered.
Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).
If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.
Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.
More information on the E-Verify program is available at www.dhs.gov/E-Verify.
Lone Star College is an EEO Employer. All positions are subject to a criminal background check.
This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.
Cultural Beliefs
- One LSC
- Student Focused
- Own It
- Advance Equity
- Cultivate Community
- Choose Learning
Lone Star College has been recognized in multiple categories.
Campus Marketing Statement
Lone Star College-System Office, University Park
Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.
LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.
Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park. Both are the site for multiple administrative departments and system-wide training programs.
Location address is 20515 SH 249 (SH 249 and Louetta Road) Houston, Texas 77070-2607.
Job Description
POSITION SUMMARY:
The Specialist IV, Transcript Evaluator is responsible for a wide array of functions within Student Services, many of them technical, such as test scores and transcripts, as well as responding to enrollment issues and maintaining student records, documents and files. Serves as subject matter expert to LSC faculty, staff and administrators on topics related to Student Services and is responsible for maintaining data integrity by auditing own work and work of others. Helps ensure that consistent Student Services evaluation practices are followed throughout Lone Star College System.
ESSENTIAL JOB FUNCTIONS:
1. Serves as a resource and subject matter expert to LSC faculty, staff and administrators on topics relating to Student Services and evaluation; Responds to student inquiries in person, by phone and through email
2. Provides basic Student Services-related training to employees
3. Handles all processes related to transcript evaluation ensuring all federal, state, and college policies are followed; Evaluates the required documents including transcripts, standardized tests, and other items to determine eligibility for admissions and college readiness
4. Runs technical processes to assign or release service indicators
5. Conducts a variety of research, including other institution catalogs for evaluation purposes
6. Performs auditing functions to ensure and maintain data integrity; works with campuses to troubleshoot and resolve any discrepancies
7. Makes a variety of corrections to student records (e.g. social security numbers, grade changes, Bio/Demo data, etc.)
8. Receives transcripts and other student record documents and enters data into PeopleSoft (iStar) and scans to OnBase
9. May act as lead and delegate the workload of a team
10. Responsible for other reasonable, related duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES:
- Proficiency in use of standard office equipment and software applications
- Strong attention to detail
- Excellent interpersonal, organizational, and communication skills
- Ability to ensure compliance with due dates/deadlines and regulatory requirements
- Ability to transfer knowledge to peers, subordinates and higher authorities
- Ability to work on multiple projects
The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.
WORK SCHEDULE AND CONDITIONS:
- Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
- Interface with internal and external contacts as needed to carry out the functions of the position
- Work is performed in a climate-controlled office with minimal exposure to safety hazards
· High school diploma or GED and at least 5 years of related work experience, or an equivalent combination of education and experience
PREFERRED QUALIFICATIONS:
· Associate's degree
· Experience working in Admissions, Advising, or Records at a college
Salary
Hiring salary range is $36,057-$41,466
Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.
Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:
- Length of time (specific months and years) of employment
- If the position was full time or part time
- If the position was paid or unpaid
- Level of degree completed including date earned.
- Unofficial transcript for highest earned degree
Benefits Marketing Statement
By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.
Special Instructions
Go to the Job Search page, click on ‘My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.
If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.
You must limit your file name for any attachment to 40 characters or less.
How to Apply
ALL APPLICANTS MUST APPLY ONLINE ONLY
We will not accept application material received via fax, email, mail, or hand delivered.
Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).
If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.
Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.
More information on the E-Verify program is available at www.dhs.gov/E-Verify.
Lone Star College is an EEO Employer. All positions are subject to a criminal background check.
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