Administrative Assistant I
Los Rios Community College District
Sacramento, CA
Full-time
Administration / Clerical
Posted on April 10, 2024
Posting Details
Position Information
Job Posting Title
Administrative Assistant I
Location
Los Rios Community College District (Folsom Lake College)
Department Location
Student Services
Posting Number
C03076P
Position Type
Classified (Regular)
Temporary Position Category
N/A
The Institution
About
Established in 2004 as the fourth college in the Los Rios Community College District, Folsom Lake College (FLC) is a vibrant teaching and learning environment that sits on the traditional home of the sovereign Nisenan, Maidu, and Miwok peoples who have a unique and enduring relationship stewarding this land since time immemorial. Despite colonization, occupation, and genocide, the Nisenan, Maidu, and Miwok people continue and thrive in their resilience and self-determination. FLC celebrates and recognizes its Nisenan, Maidu, and Miwok tribal neighbors and honors their sustained existence.
With an enrollment of over 10,000 students, FLC is an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), an emerging Hispanic Serving Institution (HSI), and serves Black, Indigenous, and People of Color (BIPOC) students. The College is comprised of the Folsom main campus and its two educational centers, the El Dorado Center in Placerville (EDC) and the Rancho Cordova Center (RCC). The college also serves students at multiple local state prisons through an extensive Prison and Reentry Education Program (PREP) and is expanding access to high school students through dual enrollment and middle college programs. Combined, these form a dynamic learning community committed to academic excellence, innovation, educational equity, inclusive excellence, and social justice.
Our Strengths
Folsom Lake College centers student success by providing a broad range of degree and certificate programs and student support services in different modalities (including online and hybrid) that prepare students for transfer and/or career opportunities, as well as options for student engagement, innovation, and leadership. The college provides educational environments designed to empower, inspire, and enrich all student populations including employment opportunities to provide economic pathways for students from historically underrepresented backgrounds.
One of Folsom Lake College's strengths is its Equity Center which fosters community, supports disproportionately impacted students, and creates a safe space where BIPOC and LGBTQIA+ students, faculty, and staff feel welcomed and included. The Equity Center offers in-person, online, and hybrid programming, professional development, counseling, tutoring, and more.
The College also incorporates the newest technologies for innovative classroom instruction, including collaboration with the Innovation Center/Makerspace at the main campus. The Harris Center for the Arts presents a distinguished program of arts, culture, and entertainment that engages the entire region and is home to FLC's visual and performing arts instructional programs. The award winning Falcon Athletics provides opportunities for student-athletes to succeed both on and off the field. In Fall 2025 a new 75,000 square feet Science Building will be completed focusing on STEM-related fields, including a MESA program.
Our Commitment to Diversity, Inclusion, Equity, and Social Justice
Our college community honors equity, diversity, social justice, antiracism, and environmental sustainability as foundational to academic, campus, and community life. We commit to data-informed, equity-driven decision-making, planning, and reflective processes that are responsive to the diverse identities and experiences in our community.
We seek to empower marginalized voices, nurture our many identities and social circumstances, foster cultural responsiveness, and stand against all manifestations of discrimination, including (but not limited to) those based on: ability or disability, age, pregnancy or reproductive status, body type or size, physical or mental health status, neurodiversity, ancestry, ethnicity, citizenship or immigration status, language, race or racial identity, national origin, economic status, incarceration experience, educational status, employment status, food or housing insecurity, military or veteran status, marital or partner status, gender, gender identity, gender expression, sex, sexual orientation, political affiliation, and/or religion.
Position Summary
Positions in this class are generally assigned to Dean level positions, and incumbents perform varied and complex administrative assistant and clerical tasks within a framework of standard policies and procedures with minimal oversight.
For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting click here.
Salary
$4,309.03 per month. LRCCD Salary Schedules
Additional Salary Information
No additional salary information to note
Additional Information
Benefits
Los Rios Community College District offers competitive salaries and a very comprehensive employee benefits package to include medical insurance, CalPERS retirement, and opportunities for additional insurance and financial investments.
Full-time, twelve-month employees receive 18 days of annual paid holidays, 15 days' vacation yearly (with increases after 5 & 10 years), and 8 hours of sick leave per month. Los Rios also offers professional development opportunities with the district and financial support and/or paid time off to complete external academic studies. You are eligible for the aforementioned benefits as a regular employee with a permanent assignment of 0.50 FTE or greater. To calculate this position's FTE, take the number of hours per week divided by 40, to get the percentage of hours worked. Then take the number of months worked divided by 12, to get the percentage of work year. Then take the percentage of hours worked multiplied by the percentage of months worked to get the position's FTE (e.g., a position that is 30 hours per week with a work year of 10 months: 30/40 = 0.75; 10/12 = 0.8333; 0.75 * 0.8333 = 0.625 FTE). For the full LRCEA contract agreement details click here.
Assignment Responsibilities
Assist administrator with office organization and detail and recommend operating practices and procedures to create new or to revise existing methods; implement systems to improve internal process in support of changing departmental and District needs, informing affected staff and providing training as needed; interview callers; answer inquiries requiring knowledge of college and District resources, activities, services, policies and procedures and refer inquiries as appropriate; provide information regarding college standards and procedures and assist in the coordination of services for students, staff, and the public; assist students and staff to resolve problems relating to special programs, student services records, or related complaints, referring to appropriate staff members; coordinate activities with other District offices; schedule meetings, conferences and appointments; assist with coordinating events; maintain calendars for managers and/or professional staff; make arrangements for travel, meetings, and conferences, and process travel claims; prepare materials for presentations and instruction; prepare records and reports for District and/or external agencies; independently prepare correspondence, memoranda, agendas, reports, technical requests, and other materials, including information of a confidential nature; prepare required District and departmental documents including, but not limited to, time sheets, reports, preliminary payroll records, travel forms, purchasing forms, requisitions, and workers compensation claim forms; assist with the monitoring and reconciliation of department and/or office budgets; order materials, supplies, and services and resolve issues encountered in the purchasing process to assure timely payment to vendors; maintain accurate records and databases; assist with the preparation of the college catalog for printing; assist in developing and publishing curriculum and committee calendars; prepare and distribute meeting agendas, minutes, correspondence, memoranda, reports and other correspondence; take minutes at meetings exercising judgment and discretion in editing and composition; assist in preparing material for published class schedules, catalogs, student guides, newsletters, bulletins and registration; develop and maintain forms; verify and calculate full-time equivalency (FTE) and instructional load for faculty; track flex obligation for faculty; prepare adjunct faculty assignment paperwork and related documents; assist with coordination of department hiring and orientation processes; process mail; receive and accounts for fees; operate and maintain office equipment; serve on committees as assigned; have lead responsibility for temporary employees, including interviewing and training. Perform related duties as required
Work Year
12 month
Work Schedule
8:00 a.m. to 5:00 p.m., Monday – Friday
Total Hrs per Week/Day
40 hours per week
Special Requirements
Minimum Qualifications
EXPERIENCE: Two years of experience related to the duties of the position.
EDUCATION: One year of college level business, office technology, or related course work from an accredited institution may be substituted for up to one year of the required experience.
Promotional: One year of experience with Los Rios Community College District performing clerical duties. (Promotional applies to current, regular Classified employees working with the Los Rios Community College District.)
Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.
(Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semester units.)
Education must be from an accredited institution.
Application Instructions
Applicants applying to this position are REQUIRED to complete and submit:
Posting Detail Information
Posting Date
04/09/2024
Closing Date
04/29/2024
Open Continuously
No
Beginning On (or About)
06/03/2024
Ending Date, if Temporary or Interim
How and where to apply
Please visit our Frequently Asked Questions for complete information on how to apply online with our District. If you need assistance with any phase of the application process, please call (916) 568-3112 during regular business hours 8:00 a.m. – 5:00 p.m. PST, Monday through Friday.
After hour inquiries should be emailed to HR@losrios.edu. Submission of applications are by 11:59 p.m., of the posting closing date.
Conditions
Offers of employment are contingent upon the successful clearance from a criminal background check and proof of identity and eligibility to work in the United States prior to the first day of work. Tuberculosis (TB) risk assessment and Certificate of Completion must be obtained within 15 days from the start of employment. The District may select additional qualified candidates should unexpected vacancies or needs occur. When education is a requirement for the position, official academic transcripts from the accredited institution must be submitted within 60 days of hire.
For the latest information on Los Rios Community College's COVID-19 protocol, please visit COVID-19 Updates.
Quicklink
https://jobs.losrios.edu/postings/25039
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Job Posting Title
Administrative Assistant I
Location
Los Rios Community College District (Folsom Lake College)
Department Location
Student Services
Posting Number
C03076P
Position Type
Classified (Regular)
Temporary Position Category
N/A
The Institution
About
Established in 2004 as the fourth college in the Los Rios Community College District, Folsom Lake College (FLC) is a vibrant teaching and learning environment that sits on the traditional home of the sovereign Nisenan, Maidu, and Miwok peoples who have a unique and enduring relationship stewarding this land since time immemorial. Despite colonization, occupation, and genocide, the Nisenan, Maidu, and Miwok people continue and thrive in their resilience and self-determination. FLC celebrates and recognizes its Nisenan, Maidu, and Miwok tribal neighbors and honors their sustained existence.
With an enrollment of over 10,000 students, FLC is an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), an emerging Hispanic Serving Institution (HSI), and serves Black, Indigenous, and People of Color (BIPOC) students. The College is comprised of the Folsom main campus and its two educational centers, the El Dorado Center in Placerville (EDC) and the Rancho Cordova Center (RCC). The college also serves students at multiple local state prisons through an extensive Prison and Reentry Education Program (PREP) and is expanding access to high school students through dual enrollment and middle college programs. Combined, these form a dynamic learning community committed to academic excellence, innovation, educational equity, inclusive excellence, and social justice.
Our Strengths
Folsom Lake College centers student success by providing a broad range of degree and certificate programs and student support services in different modalities (including online and hybrid) that prepare students for transfer and/or career opportunities, as well as options for student engagement, innovation, and leadership. The college provides educational environments designed to empower, inspire, and enrich all student populations including employment opportunities to provide economic pathways for students from historically underrepresented backgrounds.
One of Folsom Lake College's strengths is its Equity Center which fosters community, supports disproportionately impacted students, and creates a safe space where BIPOC and LGBTQIA+ students, faculty, and staff feel welcomed and included. The Equity Center offers in-person, online, and hybrid programming, professional development, counseling, tutoring, and more.
The College also incorporates the newest technologies for innovative classroom instruction, including collaboration with the Innovation Center/Makerspace at the main campus. The Harris Center for the Arts presents a distinguished program of arts, culture, and entertainment that engages the entire region and is home to FLC's visual and performing arts instructional programs. The award winning Falcon Athletics provides opportunities for student-athletes to succeed both on and off the field. In Fall 2025 a new 75,000 square feet Science Building will be completed focusing on STEM-related fields, including a MESA program.
Our Commitment to Diversity, Inclusion, Equity, and Social Justice
Our college community honors equity, diversity, social justice, antiracism, and environmental sustainability as foundational to academic, campus, and community life. We commit to data-informed, equity-driven decision-making, planning, and reflective processes that are responsive to the diverse identities and experiences in our community.
We seek to empower marginalized voices, nurture our many identities and social circumstances, foster cultural responsiveness, and stand against all manifestations of discrimination, including (but not limited to) those based on: ability or disability, age, pregnancy or reproductive status, body type or size, physical or mental health status, neurodiversity, ancestry, ethnicity, citizenship or immigration status, language, race or racial identity, national origin, economic status, incarceration experience, educational status, employment status, food or housing insecurity, military or veteran status, marital or partner status, gender, gender identity, gender expression, sex, sexual orientation, political affiliation, and/or religion.
Position Summary
Positions in this class are generally assigned to Dean level positions, and incumbents perform varied and complex administrative assistant and clerical tasks within a framework of standard policies and procedures with minimal oversight.
For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting click here.
Salary
$4,309.03 per month. LRCCD Salary Schedules
Additional Salary Information
No additional salary information to note
Additional Information
Benefits
Los Rios Community College District offers competitive salaries and a very comprehensive employee benefits package to include medical insurance, CalPERS retirement, and opportunities for additional insurance and financial investments.
Full-time, twelve-month employees receive 18 days of annual paid holidays, 15 days' vacation yearly (with increases after 5 & 10 years), and 8 hours of sick leave per month. Los Rios also offers professional development opportunities with the district and financial support and/or paid time off to complete external academic studies. You are eligible for the aforementioned benefits as a regular employee with a permanent assignment of 0.50 FTE or greater. To calculate this position's FTE, take the number of hours per week divided by 40, to get the percentage of hours worked. Then take the number of months worked divided by 12, to get the percentage of work year. Then take the percentage of hours worked multiplied by the percentage of months worked to get the position's FTE (e.g., a position that is 30 hours per week with a work year of 10 months: 30/40 = 0.75; 10/12 = 0.8333; 0.75 * 0.8333 = 0.625 FTE). For the full LRCEA contract agreement details click here.
Assignment Responsibilities
Assist administrator with office organization and detail and recommend operating practices and procedures to create new or to revise existing methods; implement systems to improve internal process in support of changing departmental and District needs, informing affected staff and providing training as needed; interview callers; answer inquiries requiring knowledge of college and District resources, activities, services, policies and procedures and refer inquiries as appropriate; provide information regarding college standards and procedures and assist in the coordination of services for students, staff, and the public; assist students and staff to resolve problems relating to special programs, student services records, or related complaints, referring to appropriate staff members; coordinate activities with other District offices; schedule meetings, conferences and appointments; assist with coordinating events; maintain calendars for managers and/or professional staff; make arrangements for travel, meetings, and conferences, and process travel claims; prepare materials for presentations and instruction; prepare records and reports for District and/or external agencies; independently prepare correspondence, memoranda, agendas, reports, technical requests, and other materials, including information of a confidential nature; prepare required District and departmental documents including, but not limited to, time sheets, reports, preliminary payroll records, travel forms, purchasing forms, requisitions, and workers compensation claim forms; assist with the monitoring and reconciliation of department and/or office budgets; order materials, supplies, and services and resolve issues encountered in the purchasing process to assure timely payment to vendors; maintain accurate records and databases; assist with the preparation of the college catalog for printing; assist in developing and publishing curriculum and committee calendars; prepare and distribute meeting agendas, minutes, correspondence, memoranda, reports and other correspondence; take minutes at meetings exercising judgment and discretion in editing and composition; assist in preparing material for published class schedules, catalogs, student guides, newsletters, bulletins and registration; develop and maintain forms; verify and calculate full-time equivalency (FTE) and instructional load for faculty; track flex obligation for faculty; prepare adjunct faculty assignment paperwork and related documents; assist with coordination of department hiring and orientation processes; process mail; receive and accounts for fees; operate and maintain office equipment; serve on committees as assigned; have lead responsibility for temporary employees, including interviewing and training. Perform related duties as required
Work Year
12 month
Work Schedule
8:00 a.m. to 5:00 p.m., Monday – Friday
Total Hrs per Week/Day
40 hours per week
Special Requirements
Minimum Qualifications
EXPERIENCE: Two years of experience related to the duties of the position.
EDUCATION: One year of college level business, office technology, or related course work from an accredited institution may be substituted for up to one year of the required experience.
Promotional: One year of experience with Los Rios Community College District performing clerical duties. (Promotional applies to current, regular Classified employees working with the Los Rios Community College District.)
Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.
(Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semester units.)
Education must be from an accredited institution.
Application Instructions
Applicants applying to this position are REQUIRED to complete and submit:
- A Los Rios Community College District Application
- Resume
- Letter of Interest
- Applications submitted without all required documents, listed above, will be disqualified.
- Applicants indicating “see resume” on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified.
- Only information (education, experience, etc.) listed on the application will be considered for minimum qualifications.
- Applicants, including current Los Rios Community College District employees, are required to provide official transcripts, if required to meet the minimum qualifications for the position.
- Applicants are required to submit official transcripts within 60 days of the time of hire.
- Graduate advising documents and grade reports will not be accepted as official transcripts.
- Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents.
- A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.
- Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on foreign transcript evaluations click here.
Posting Detail Information
Posting Date
04/09/2024
Closing Date
04/29/2024
Open Continuously
No
Beginning On (or About)
06/03/2024
Ending Date, if Temporary or Interim
How and where to apply
Please visit our Frequently Asked Questions for complete information on how to apply online with our District. If you need assistance with any phase of the application process, please call (916) 568-3112 during regular business hours 8:00 a.m. – 5:00 p.m. PST, Monday through Friday.
After hour inquiries should be emailed to HR@losrios.edu. Submission of applications are by 11:59 p.m., of the posting closing date.
Conditions
Offers of employment are contingent upon the successful clearance from a criminal background check and proof of identity and eligibility to work in the United States prior to the first day of work. Tuberculosis (TB) risk assessment and Certificate of Completion must be obtained within 15 days from the start of employment. The District may select additional qualified candidates should unexpected vacancies or needs occur. When education is a requirement for the position, official academic transcripts from the accredited institution must be submitted within 60 days of hire.
For the latest information on Los Rios Community College's COVID-19 protocol, please visit COVID-19 Updates.
Quicklink
https://jobs.losrios.edu/postings/25039
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Can you perform the essential functions of the position you are applying to with or without reasonable accommodations?
- Yes
- No
- * If hired, can you provide proof that you are eligible to work in the United States (LRCCD does not provide sponsorship)?
- Yes
- No
- * Considering this specific position that you are applying to – where/how did you learn about this position?
- Asian Pacific Islander Legacy - Los Rios Employee Group
- Before The Movie - Movie Theater Advertisement
- Black Faculty & Staff Association - Los Rios Employee Group
- California Community College Registry
- CaliforniaJobNetwork.com
- CalJobs
- CareerBuilder
- Chronicle of Higher Ed
- Community College Jobs (communitycollegejobs.com)
- Comunidad - Los Rios Employee Group
- DiversityJobs (diversityjobs.com)
- d'primeramano.net Magazine
- EdCareers Portal (Standford)
- Employee
- Glassdoor
- Greater Sacramento Urban League
- Handshake
- HigherEdJobs (higheredjobs.com)
- Indeed
- Job Fair
- Los Rios Human Resource Invite
- Los Rios Job Site
- Native American Collaborative - Los Rios Employee Group
- Sacramento Asian Chamber of Commerce
- Sacramento Black Chamber of Commerce
- Sacramento Builders Exchange
- Sacramento Hispanic Chamber of Commerce
- Sacramento Rainbow Chamber of Commerce
- Sacramento Works
- SacramentoDiversity.com
- Spectrum LGBTQIA+ - Los Rios Employee Group
- THE Hub Magazine (Sac Culture Hub)
- YouTube
Required Documents
- Resume/Curriculum Vitae
- Letter of Interest
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