Museum Coordinator
Loyola University Chicago
Chicago, IL
Full-time
Administration / Clerical
Posted on April 1, 2024
Position Details
Position Details
Job Title
EVENT COORDINATOR
Position Number
8102375
Job Category
University Staff
Job Type
Full-Time
FLSA Status
Exempt
Campus
Chicago-Water Tower Campus
Department Name
LOYOLA UNIV MUSEUM OF ART
Location Code
LOYOLA UNIV MUSEUM OF ART (04720A)
Is this split and/or fully grant funded?
No
Duties and Responsibilities
- Assist with collections development through donor outreach, artifact assessment, preparing/evaluating acquisition proposals, marking/labeling, documenting, photographing, rehousing, and storage.
- Assist with maintaining galleries, collection storage, workspaces, and research areas.
- Creates, implements, and evaluates public and educational programs and materials to support the museum's mission and collections, also in conjunction with temporary exhibits, museum outreach initiatives, and University events.
- Coordinate program logistics and provide event support for public programs, workshops, lectures, and education programs/events.
- Work with the University Marketing and Communication (UMC) to develop content and plans for advertisements, press coverage, web content, and other promotional materials in a timely manner.
- Create, develop, and implement tours of permanent and temporary exhibits, and lead tours as needed.
- Coordinate and train volunteer docents to lead public and school tours.
- Work with our internal classes/departments to support student/faculty/staff programs as well as collaborate with a range of internal and external stakeholders.
- Establish, support, and sustain the museum's educational and cultural resources.
- Maintain timely and accurate program statistics. Prepare reports as needed.
- Professionally and courteously handle inquiries via telephone and email.
- Supervise volunteers, interns, and student workers as needed.
- Assists in opening and closing the museum to the public.
- Staff the museum's reception desk on occasion/as needed.
- Perform other duties as assigned.
Minimum Education and/or Work Experience
High School Diploma or equivalent required. Bachelor's degree preferred.
1-2 years of event and/or housing (hotel, hospitality industry) experience.
Qualifications
- Bachelor's degree in related field and three to five year's related experience.
- Master's degree preferred in art, art history, museum studies, or a related field.
- Three to five years of experience coordinating public programs, including: developing activities/performances/programs/lectures that meet organizational goals, overseeing contracts, coordinating program/event support staff, complying with facilities requirements, and collaborating with the marketing department on publicity.
- Ability to forge and maintain effective working relationships with various individuals. Exhibits an awareness and sensitivity to cultural and other differences when working with representatives of public and private organizations, volunteers, vendors, museum staff and the public.
- Strong written/oral communication and organizational skills and public speaking abilities.
- Some experience in artifact handling and collections/arts management or willingness to learn.
- Must be able to work flexible hours, including mornings, evenings, and weekends to facilitate programming and events.
Certificates/Credentials/Licenses
None
Computer Skills
Required: MS Word, Excel,
Preferred: Past Perfect, Adobe Creative Cloud
Supervisory Responsibilities
Yes
Required operation of university owned vehicles
No
Does this position require direct animal or patient contact?
No
Physical Demands
Lifting, Carrying, Standing, Climbing, Crawling/Kneeling, Repetitive Motions
Working Conditions
Irregular Hours
Open Date
01/18/2024
Close Date
Special Instructions to Applicants
Diversity and Inclusion Statement
Diversity, Equity, and Inclusion
As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting
https://www.careers.luc.edu/postings/27304
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Details
Job Title
EVENT COORDINATOR
Position Number
8102375
Job Category
University Staff
Job Type
Full-Time
FLSA Status
Exempt
Campus
Chicago-Water Tower Campus
Department Name
LOYOLA UNIV MUSEUM OF ART
Location Code
LOYOLA UNIV MUSEUM OF ART (04720A)
Is this split and/or fully grant funded?
No
Duties and Responsibilities
- Assist with collections development through donor outreach, artifact assessment, preparing/evaluating acquisition proposals, marking/labeling, documenting, photographing, rehousing, and storage.
- Assist with maintaining galleries, collection storage, workspaces, and research areas.
- Creates, implements, and evaluates public and educational programs and materials to support the museum's mission and collections, also in conjunction with temporary exhibits, museum outreach initiatives, and University events.
- Coordinate program logistics and provide event support for public programs, workshops, lectures, and education programs/events.
- Work with the University Marketing and Communication (UMC) to develop content and plans for advertisements, press coverage, web content, and other promotional materials in a timely manner.
- Create, develop, and implement tours of permanent and temporary exhibits, and lead tours as needed.
- Coordinate and train volunteer docents to lead public and school tours.
- Work with our internal classes/departments to support student/faculty/staff programs as well as collaborate with a range of internal and external stakeholders.
- Establish, support, and sustain the museum's educational and cultural resources.
- Maintain timely and accurate program statistics. Prepare reports as needed.
- Professionally and courteously handle inquiries via telephone and email.
- Supervise volunteers, interns, and student workers as needed.
- Assists in opening and closing the museum to the public.
- Staff the museum's reception desk on occasion/as needed.
- Perform other duties as assigned.
Minimum Education and/or Work Experience
High School Diploma or equivalent required. Bachelor's degree preferred.
1-2 years of event and/or housing (hotel, hospitality industry) experience.
Qualifications
- Bachelor's degree in related field and three to five year's related experience.
- Master's degree preferred in art, art history, museum studies, or a related field.
- Three to five years of experience coordinating public programs, including: developing activities/performances/programs/lectures that meet organizational goals, overseeing contracts, coordinating program/event support staff, complying with facilities requirements, and collaborating with the marketing department on publicity.
- Ability to forge and maintain effective working relationships with various individuals. Exhibits an awareness and sensitivity to cultural and other differences when working with representatives of public and private organizations, volunteers, vendors, museum staff and the public.
- Strong written/oral communication and organizational skills and public speaking abilities.
- Some experience in artifact handling and collections/arts management or willingness to learn.
- Must be able to work flexible hours, including mornings, evenings, and weekends to facilitate programming and events.
Certificates/Credentials/Licenses
None
Computer Skills
Required: MS Word, Excel,
Preferred: Past Perfect, Adobe Creative Cloud
Supervisory Responsibilities
Yes
Required operation of university owned vehicles
No
Does this position require direct animal or patient contact?
No
Physical Demands
Lifting, Carrying, Standing, Climbing, Crawling/Kneeling, Repetitive Motions
Working Conditions
Irregular Hours
Open Date
01/18/2024
Close Date
Special Instructions to Applicants
Diversity and Inclusion Statement
Diversity, Equity, and Inclusion
As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting
https://www.careers.luc.edu/postings/27304
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a high school diploma or equivalent?
- Yes
- No
- * Do you have a Bachelor's degree in related field?
- Yes
- No
- * Do you have a master's degree in art, art history, museum studies, or a related field?
- Yes
- No
- * Please indicate your years of event, housing (hotel, hospitality industry), and/or related experience:
- Less than 1 year
- 1-2 Years
- 3 or more years
- * How did you hear about this employment opportunity?
- Public Job Posting
- Internal Job Posting
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Website
- Other
- * Why do you want to work for Loyola University Chicago?
(Open Ended Question)
Required Documents
- Resume
- Cover Letter/Letter of Application
- Writing Sample
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