EXECUTIVE ASSISTANT 00025560
Missouri University of Science & Technology
Rolla, MO
Full-time
Administration / Clerical
Posted on April 24, 2024
Hiring Department
Office of the Vice Chancellor- University Advancement
Job Description
- Guide the Vice Chancellor in remaining focused on our mission and goals by assisting with tracking and reporting division progress
- Assist with calendaring by scheduling meetings, coordinating logistics and creating agendas
- Prepare the Vice Chancellor for meetings and events by anticipating needs and briefing prior to engagements
- Provide support via email correspondence, phone calls, letters, and office requests, ensuring timely and professional responses
- Develop reports, proposals, presentations, and other materials, exhibiting attention to detail and the ability to synthesize data/information
- Serve as a primary point of contact for the Missouri S&T Board of Trustees by coordinating and executing semi-annual meetings and acting as a key point of contact for regular inquiries and requests
- Prepare minutes by summarizing meetings as recording secretary for the board. Maintain all official board papers
- Manage the office needs
- Prepare travel and expense reports for prompt reimbursements
- Facilitate regular divisional meetings for varying groups
- Involvement with other significant events and division-wide projects may be expected to support the mission and vision of University Advancement
Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary
Preferred Qualifications
- Four years of related office experience is necessary; education or training beyond high school may be substituted for up to two years
- Strong analytic and time management skills
- Excellent organizational and interpersonal skills and the ability to manage multiple projects simultaneously while exhibiting attention to detail
- Demonstrate experience in managing small events, travel arrangements, managing multiple calendars, preparing meeting agendas and synthesizing data/information is required
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook Calendar, merge capabilities) and PeopleSoft
- Ability to quickly learn new computer programs specific to departmental needs
The anticipated hiring range for this position has been established as $18.61 to $24.00 hourly.
Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.
Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.
Grade: GGS 8
University Title: EXECUTIVE ASSISTANT
To review the University of Missouri's Staff Compensation Structure you can view theJob Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.
Application Deadline
Applications will be accepted until this position is filled.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website athttps://www.umsystem.edu/totalrewards/benefits.
Values Commitment
We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.
Equal Employment Opportunity
The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visithttps://www.umsystem.edu/ums/hr/eeoor call Human Resources at 573-341-4241.
To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.
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