Administrative Assistant II
Morgan State University
Baltimore, MD
Full-time
Administration / Clerical
Posted on April 13, 2024
Posting Details
Posting Summary
Job Title
Administrative Assistant II
Division
Academic Affairs
Department
Academic Affairs
Work Status
Full Time
Position Category
Staff
FLSA
Non-Exempt
Pay Range
Commensurate with experience
Minimum
Commensurate with experience
Maximum
Commensurate with experience
Fund Source
State Support
Job Duties
Academic Affairs is a fast-paced executive office is seeking an energetic, customer service and team oriented professional. This self-starter will have an excellent opportunity to work in a strong team environment that values the creative use of technology to deliver service. Must have the ability to work independently, while functioning as a team member, performing a wide range of complex and confidential administrative duties. The punctual individual will open the office daily and is often the first point of contact for internal and external guests. This highly organized Administrative Assistant II will coordinate and manage tasks essential to the successful operation of the Office for Academic Affairs, including but not limited to supporting the creation of a standard operating procedures manual, coordinating travel plans, participating in special projects/events and other duties as assigned.
Duties & Responsibilities:
EDUCATION: A high school diploma or GED is required.
EXPERIENCE: Three years of office experience providing secretarial/administrative support, which included the production of documents using automated equipment and software is required.
Other Preferences for Consideration
Posting Detail Information
Posting Number
ST00891
Number of Vacancies
1
Job Open Date
03/12/2024
Application Review Date
Job Close Date
04/12/2024
Special Instructions to Applicant
Please enter two professional references in the Reference page of the application.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Summary
Job Title
Administrative Assistant II
Division
Academic Affairs
Department
Academic Affairs
Work Status
Full Time
Position Category
Staff
FLSA
Non-Exempt
Pay Range
Commensurate with experience
Minimum
Commensurate with experience
Maximum
Commensurate with experience
Fund Source
State Support
Job Duties
Academic Affairs is a fast-paced executive office is seeking an energetic, customer service and team oriented professional. This self-starter will have an excellent opportunity to work in a strong team environment that values the creative use of technology to deliver service. Must have the ability to work independently, while functioning as a team member, performing a wide range of complex and confidential administrative duties. The punctual individual will open the office daily and is often the first point of contact for internal and external guests. This highly organized Administrative Assistant II will coordinate and manage tasks essential to the successful operation of the Office for Academic Affairs, including but not limited to supporting the creation of a standard operating procedures manual, coordinating travel plans, participating in special projects/events and other duties as assigned.
Duties & Responsibilities:
- Maintains an organized filing system of paper and electronic documents/ document tracking
- Drafts letters, memoranda and reports including project progress updates
- Researches, arranges and completes travel booking and reimbursement
- Organizes events on and off campus
- Prepares documents for meetings
- Drafts meeting minutes
- Provides support for presentations and events
- Schedules room reservations for meetings
- Requests catering for meetings
- Answers, forwards, and screens phone calls
- Answers/responds to emails/inquiries and monitor follow up actions
- Uphold strict level of confidentiality
- Orders office supplies
- Receives/directs guests
- Other duties as assigned
EDUCATION: A high school diploma or GED is required.
EXPERIENCE: Three years of office experience providing secretarial/administrative support, which included the production of documents using automated equipment and software is required.
Other Preferences for Consideration
Posting Detail Information
Posting Number
ST00891
Number of Vacancies
1
Job Open Date
03/12/2024
Application Review Date
Job Close Date
04/12/2024
Special Instructions to Applicant
Please enter two professional references in the Reference page of the application.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this career opportunity?
- Career Fair
- Morgan's Career Website
- Another Job Website
- Internal Job Posting
- Word of Mouth
- Other
- * Do you have a High School Diploma or GED?
- Yes
- No
- * What is the highest level of education attained?
- GED
- High School Diploma
- Associates Degree
- Bachelors Degree
- Masters Degree
- PHD
- * Do you have at least three years of office experience providing secretarial/administrative support?
- Yes
- No
- Do you have at least two years of office experience providing secretarial/administrative support?
- Yes
- No
- * Are you a current, past or retired Morgan University employee? Are you a current, past or retired State employee? If YES to pass, retired or current STATE employee, please put the agency. If not applicable, put N/A.
(Open Ended Question)
Required Documents
- Resume
- Cover Letter
- Transcripts (unofficial )
- High School Diploma/GED
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