Director of Financial Operations
Old Dominion University
Norfolk, VA
Full-time
Finance
Posted on April 14, 2024
Posting Details
Posting Details
Job Title
Director of Financial Operations
Department
DEAN SCHOOL OF PUBLIC HEALTH
Position Number
FP405A
Location
Norfolk, VA
Job Summary
The School of Public Health's Director of Financial Operations oversees multiple generaladministrative strategic, tactical, and/or operational areas including but not limited to StrategicPlanning, Finance, Human Resources, Facilities, and/or Information Technology in order to ensurecompliance with university policies and procedure in financial reporting and management.
Provides guidance to the dean, associate deans of the college, and its constituent school chairs.
Budgeting and Financial
In consultation with the deans, department chairs and other administrative unit head, develops college guidelines for the preparation, development and submission of annual operating budgets.
• Works closely with Academic Affairs in the areas of procurement, human resources, financial management and other logistical entities.
• Plans, implements, coordinates, monitors and evaluates policies and procedures and monitor compliance with policies and procedures. Interpret state, federal and university policies and procedures. Develop recommended guidelines for the college within university policies and procedures.
• Reviews and approves financial transactions within the college to ensure appropriate accounts, allowability and compliance. Approves budget transfers for all college accounts.
• Manages financial oversight throughout the year and annual fiscal year-end financial activities. Performs budget and trend analyses for dean and unit head. Determines the causes of significant variances and provides recommendations. Resolves operational and procedural financial matter‐including budget adjustments and/or budget reallocation.
• Reviews and approves monthly school reconciliation for accuracy, compliance and timeliness. Reconciles college monthly reconciliation and obtains the appropriate approvals and oversight from Academic Affairs.
• Oversees Ed Foundation gift and endowment accounts and Research Foundation contracts, sponsored projects, and their related cost sharing commitments and overhead allocations, disbursements and payroll activity.
• Oversees the distribution, usage, and reconciliation of special funding (e.g. Equipment Trust, Purchase Release, Endowed Professorship, Desk Top Funding, Distance Learning (DL) Revenue and Indirect Cost Return
• Manages and monitors Graduate Assistantships and Tuition Waivers Allocations.
• Confers and provides recommendation to dean and unit heads regarding the financial implications of potential and new initiatives.
• Monitors procurement-card holders to approve and/or coordinate transactions in relation to expense tracking, budget performance and compliance of procurement/finance policies and procedures.
Risk Management Operations
•Monitors risk management policies and procedures, reviews college proposals and contracts to ensure compliance with university, state, federal and audit guidelines and regulations.
• Oversees the management/maintenance of all insurance, leases, contracts, and other agreements relative to college operations, in consultation with appropriate administrators and other university staff.
• Provides advice on appropriate technology required to meet information and financial reporting requirements.
• Authorizes and approves computer, system, and building access privileges for all faculty, staff, and students within the college.
Human Resources
• Serves as the liaison to Human Resources and Academic Affairs on a varietyof personnel matters, faculty contracts, and staffing
• Oversees payroll functions/ coordinates HR related efforts to ensure timely and accurate payments. Approves /payroll documents/verification processes as assigned.
• Manages personnel activities including position analyses, updating position descriptions and assisting with employment offers.
• Manages in the hiring and training of subordinate business staff and student workers within the college. Assists in the annual performance evaluation process as directed. Works with the dean and unit heads to provide input into competitive salary benchmarks and equity adjustments.
• Reviews and approves personnel actions for the College and departments Works with unit directors to develop strategic staffing plans and to recruit a diverse faculty and staff. Provides guidance to supervisors in college to ensure compliance with HR policies, procedures, and expectations for management.
Other Activities
• May serve on university/college committees and/or initiatives.
• Serves as the liaison for audits, risk management, and facilities management.
• Additional duties as assigned.
Position Type
FullTime
Type of Recruitment
General Public
Minimum Qualifications
Master's in Finance, Business Administration, or Accounting. Or, a Bachelor's degree in Finance, Business Administration or Accounting with related work experience equivalent to a master's degree in field of study.
Knowledge of financial systems and accounting practices. Keen understanding of state and federal policies and procedures related to higher education/governmental agencies. Effective customer service and problem solving/decision making skills. Ability to analyze large data sets, summarize and present financial and narrative information clearly. Strong interpersonal skills and excellent oral and written communication skills. Demonstrated management ability and leadership skills. Demonstrated ability to work independently; meet strict deadlines; make sensible recommendations and decisions; and maintain the utmost confidentiality involving matters of a sensitive nature. Microsoft Office (proficient in Excel).
Extensive experience using Banner or other related financial applications. Considerable experience in financial management and administration, strategic planning, budgeting and financial analysis planning. Considerable experience forecasting and projecting budget scenarios within different budget models. Some experience aligning strategic initiatives with financial plans.
Preferred Qualifications
Conditions of Employment
Completion of Statement of Personal Economic Interests is required upon hire.
Job Open Date
07/13/2023
Open Until Filled
Yes
Application Review Date
07/21/2023
Job Close Date
Special Instructions to Applicants / Additional Materials Required
Criminal Background Check
The final candidate is required to complete a criminal history check.
Department Information
www.odu.edu/sceh
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
ODU Statement
Old Dominion University, located in Norfolk, is Virginia's forward-focused public doctoral research university with more than 23,000 students, a top R1 research ranking, rigorous academics, an energetic residential community and initiatives that contribute $2.6 billion annually to Virginia's economy.
Applicant Documents
Required Documents
Required fields are indicated with an asterisk (*).
Posting Details
Job Title
Director of Financial Operations
Department
DEAN SCHOOL OF PUBLIC HEALTH
Position Number
FP405A
Location
Norfolk, VA
Job Summary
The School of Public Health's Director of Financial Operations oversees multiple generaladministrative strategic, tactical, and/or operational areas including but not limited to StrategicPlanning, Finance, Human Resources, Facilities, and/or Information Technology in order to ensurecompliance with university policies and procedure in financial reporting and management.
Provides guidance to the dean, associate deans of the college, and its constituent school chairs.
Budgeting and Financial
In consultation with the deans, department chairs and other administrative unit head, develops college guidelines for the preparation, development and submission of annual operating budgets.
• Works closely with Academic Affairs in the areas of procurement, human resources, financial management and other logistical entities.
• Plans, implements, coordinates, monitors and evaluates policies and procedures and monitor compliance with policies and procedures. Interpret state, federal and university policies and procedures. Develop recommended guidelines for the college within university policies and procedures.
• Reviews and approves financial transactions within the college to ensure appropriate accounts, allowability and compliance. Approves budget transfers for all college accounts.
• Manages financial oversight throughout the year and annual fiscal year-end financial activities. Performs budget and trend analyses for dean and unit head. Determines the causes of significant variances and provides recommendations. Resolves operational and procedural financial matter‐including budget adjustments and/or budget reallocation.
• Reviews and approves monthly school reconciliation for accuracy, compliance and timeliness. Reconciles college monthly reconciliation and obtains the appropriate approvals and oversight from Academic Affairs.
• Oversees Ed Foundation gift and endowment accounts and Research Foundation contracts, sponsored projects, and their related cost sharing commitments and overhead allocations, disbursements and payroll activity.
• Oversees the distribution, usage, and reconciliation of special funding (e.g. Equipment Trust, Purchase Release, Endowed Professorship, Desk Top Funding, Distance Learning (DL) Revenue and Indirect Cost Return
• Manages and monitors Graduate Assistantships and Tuition Waivers Allocations.
• Confers and provides recommendation to dean and unit heads regarding the financial implications of potential and new initiatives.
• Monitors procurement-card holders to approve and/or coordinate transactions in relation to expense tracking, budget performance and compliance of procurement/finance policies and procedures.
Risk Management Operations
•Monitors risk management policies and procedures, reviews college proposals and contracts to ensure compliance with university, state, federal and audit guidelines and regulations.
• Oversees the management/maintenance of all insurance, leases, contracts, and other agreements relative to college operations, in consultation with appropriate administrators and other university staff.
• Provides advice on appropriate technology required to meet information and financial reporting requirements.
• Authorizes and approves computer, system, and building access privileges for all faculty, staff, and students within the college.
Human Resources
• Serves as the liaison to Human Resources and Academic Affairs on a varietyof personnel matters, faculty contracts, and staffing
• Oversees payroll functions/ coordinates HR related efforts to ensure timely and accurate payments. Approves /payroll documents/verification processes as assigned.
• Manages personnel activities including position analyses, updating position descriptions and assisting with employment offers.
• Manages in the hiring and training of subordinate business staff and student workers within the college. Assists in the annual performance evaluation process as directed. Works with the dean and unit heads to provide input into competitive salary benchmarks and equity adjustments.
• Reviews and approves personnel actions for the College and departments Works with unit directors to develop strategic staffing plans and to recruit a diverse faculty and staff. Provides guidance to supervisors in college to ensure compliance with HR policies, procedures, and expectations for management.
Other Activities
• May serve on university/college committees and/or initiatives.
• Serves as the liaison for audits, risk management, and facilities management.
• Additional duties as assigned.
Position Type
FullTime
Type of Recruitment
General Public
Minimum Qualifications
Master's in Finance, Business Administration, or Accounting. Or, a Bachelor's degree in Finance, Business Administration or Accounting with related work experience equivalent to a master's degree in field of study.
Knowledge of financial systems and accounting practices. Keen understanding of state and federal policies and procedures related to higher education/governmental agencies. Effective customer service and problem solving/decision making skills. Ability to analyze large data sets, summarize and present financial and narrative information clearly. Strong interpersonal skills and excellent oral and written communication skills. Demonstrated management ability and leadership skills. Demonstrated ability to work independently; meet strict deadlines; make sensible recommendations and decisions; and maintain the utmost confidentiality involving matters of a sensitive nature. Microsoft Office (proficient in Excel).
Extensive experience using Banner or other related financial applications. Considerable experience in financial management and administration, strategic planning, budgeting and financial analysis planning. Considerable experience forecasting and projecting budget scenarios within different budget models. Some experience aligning strategic initiatives with financial plans.
Preferred Qualifications
Conditions of Employment
Completion of Statement of Personal Economic Interests is required upon hire.
Job Open Date
07/13/2023
Open Until Filled
Yes
Application Review Date
07/21/2023
Job Close Date
Special Instructions to Applicants / Additional Materials Required
Criminal Background Check
The final candidate is required to complete a criminal history check.
Department Information
www.odu.edu/sceh
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
ODU Statement
Old Dominion University, located in Norfolk, is Virginia's forward-focused public doctoral research university with more than 23,000 students, a top R1 research ranking, rigorous academics, an energetic residential community and initiatives that contribute $2.6 billion annually to Virginia's economy.
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
- Contact Information for Professional References
- Other Document
Required fields are indicated with an asterisk (*).
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