Graduate Program Assistant
Old Dominion University
Norfolk, VA
Full-time
Education
Posted on April 9, 2024
Posting Details
Posting Details
Working Title
Graduate Program Assistant
Position Number
00308A
Department
COMPUTER SCIENCE
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
This position is responsible for providing support to the Computer Science Graduate programs and to the Department Chair and the Graduate Program Directors by performing administrative and payroll functions related to the graduate programs such as appointment of graduate assistants, assistantship payroll, coordination of tuition waivers, processing applications to the programs and collecting and maintaining graduate program data.
Type of Recruitment
Knowledge, skills and abilities
Considerable knowledge of effective customer service and problem-resolution techniques when serving diverse customers. Working knowledge of office practices and procedures. Demonstrated effective oral and written communication skills. Ability to produce documents and monitor automated processes using PC-based collaborative tools such as the Office 365 collaboration platform to include the ability to enter and manipulate data and produce reports in spreadsheet software. Ability to utilize enterprise software to gather data and carry out payroll transactions. Considerable ability at collecting, compiling and analyzing data. Ability to manage time effectively and meet multiple competing deadlines. Demonstrated ability to prioritize work and make workflow decisions. Demonstrated ability to independently initiate and carry out projects. Demonstrated ability to prioritize and manage multiple projects simultaneously while producing high quality and accurate work. Knowledge of payroll processes, procedures, and payroll terms including payroll frequency, pay dates, and pay periods.
Special licenses, registration or certification
None required.
Education or training
None
Level and type of experience
Considerable experience providing administrative support in a professional office setting.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Some knowledge of relevant university and state policies and procedures. Some experience working in a higher education institution.
Conditions of Employment
This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.
Some evening and weekend work required.
Annual Salary/Hourly Rate
Salary is commensurate with education and experience and begins at $ - 31,886
Posting Detail Information
Job Requisition Number
S02509
Job Open To
General Public
Open Date
01/08/2024
Close Date
Open Until Filled
Yes
Special Instructions Summary
none
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Working Title
Graduate Program Assistant
Position Number
00308A
Department
COMPUTER SCIENCE
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
This position is responsible for providing support to the Computer Science Graduate programs and to the Department Chair and the Graduate Program Directors by performing administrative and payroll functions related to the graduate programs such as appointment of graduate assistants, assistantship payroll, coordination of tuition waivers, processing applications to the programs and collecting and maintaining graduate program data.
Type of Recruitment
Knowledge, skills and abilities
Considerable knowledge of effective customer service and problem-resolution techniques when serving diverse customers. Working knowledge of office practices and procedures. Demonstrated effective oral and written communication skills. Ability to produce documents and monitor automated processes using PC-based collaborative tools such as the Office 365 collaboration platform to include the ability to enter and manipulate data and produce reports in spreadsheet software. Ability to utilize enterprise software to gather data and carry out payroll transactions. Considerable ability at collecting, compiling and analyzing data. Ability to manage time effectively and meet multiple competing deadlines. Demonstrated ability to prioritize work and make workflow decisions. Demonstrated ability to independently initiate and carry out projects. Demonstrated ability to prioritize and manage multiple projects simultaneously while producing high quality and accurate work. Knowledge of payroll processes, procedures, and payroll terms including payroll frequency, pay dates, and pay periods.
Special licenses, registration or certification
None required.
Education or training
None
Level and type of experience
Considerable experience providing administrative support in a professional office setting.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Some knowledge of relevant university and state policies and procedures. Some experience working in a higher education institution.
Conditions of Employment
This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.
Some evening and weekend work required.
Annual Salary/Hourly Rate
Salary is commensurate with education and experience and begins at $ - 31,886
Posting Detail Information
Job Requisition Number
S02509
Job Open To
General Public
Open Date
01/08/2024
Close Date
Open Until Filled
Yes
Special Instructions Summary
none
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
- Resume
- Yellow Layoff Form
- Blue Layoff Card
- AHP Letter
Your Privacy Choices