Office Manager
Old Dominion University
Norfolk, VA
Full-time
Administration / Clerical
Posted on April 2, 2024
Posting Details
Posting Details
Working Title
Office Manager
Position Number
00100A
Department
CHEMISTRY & BIOCHEMISTRY
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
Provides administrative clerical support to the department faculty, staff, and students. Also provides program support to the Chair, Endowed Chair of Physical Sciences, Assistant Chair, Undergraduate Program Director, and Graduate Program Director. Monitors all departmental travel budgets and the departmental gift account. Leads and directs the main office wage hourly and/or work study staff.
Type of Recruitment
Knowledge, skills and abilities
Considerable knowledge of effective office management techniques. Considerable knowledge of effective customer service and problem resolution techniques. Considerable knowledge of basic accounting including reconciling financial documents and reports, and creating a variety of standard and financial reports using spreadsheet and database software. Working knowledge of effective communication techniques with a diverse public. Demonstrated ability to effectively handle multiple, changing priorities while meeting deadlines and providing customer service. Considerable knowledge of the Microsoft Office suite. Working knowledge of electronic filing systems. Considerable organizational skills with the ability to manage multiple projects and priorities in a fast paced environment. Strong oral and written communication skills. Strong time management and organizational skills. Some proofreading skills to include the ability to pay close attention to detail. Ability to collect, compile, and analyze data. Ability to analyze and resolve administrative problems. Ability to work independently and as a team member.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Considerable clerical experience to include: drafting, formatting, keying, and proofing correspondence; data entry; arranging travel; and maintaining a professional's calendar. Some experience processing leave, payroll, and financial documents.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Some experience working in an academic department of a college or university preferred. Banner training preferred. Working knowledge of university policies and procedures to include ODU E1-S and Research Foundation. High school diploma or equivalent that included or was supplemented by training in office management or related field. Computer software training (classroom or on-the-job) in Microsoft Word, Excel, and PowerPoint or equivalent software.
Conditions of Employment
This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.
Annual Salary/Hourly Rate
Salary commensurate with education and experience
Posting Detail Information
Job Requisition Number
S02553
Job Open To
General Public
Open Date
03/04/2024
Close Date
04/05/2024
Open Until Filled
No
Special Instructions Summary
N/A
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
https://www.odu.edu/chemistry
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Working Title
Office Manager
Position Number
00100A
Department
CHEMISTRY & BIOCHEMISTRY
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
Provides administrative clerical support to the department faculty, staff, and students. Also provides program support to the Chair, Endowed Chair of Physical Sciences, Assistant Chair, Undergraduate Program Director, and Graduate Program Director. Monitors all departmental travel budgets and the departmental gift account. Leads and directs the main office wage hourly and/or work study staff.
Type of Recruitment
Knowledge, skills and abilities
Considerable knowledge of effective office management techniques. Considerable knowledge of effective customer service and problem resolution techniques. Considerable knowledge of basic accounting including reconciling financial documents and reports, and creating a variety of standard and financial reports using spreadsheet and database software. Working knowledge of effective communication techniques with a diverse public. Demonstrated ability to effectively handle multiple, changing priorities while meeting deadlines and providing customer service. Considerable knowledge of the Microsoft Office suite. Working knowledge of electronic filing systems. Considerable organizational skills with the ability to manage multiple projects and priorities in a fast paced environment. Strong oral and written communication skills. Strong time management and organizational skills. Some proofreading skills to include the ability to pay close attention to detail. Ability to collect, compile, and analyze data. Ability to analyze and resolve administrative problems. Ability to work independently and as a team member.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Considerable clerical experience to include: drafting, formatting, keying, and proofing correspondence; data entry; arranging travel; and maintaining a professional's calendar. Some experience processing leave, payroll, and financial documents.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Some experience working in an academic department of a college or university preferred. Banner training preferred. Working knowledge of university policies and procedures to include ODU E1-S and Research Foundation. High school diploma or equivalent that included or was supplemented by training in office management or related field. Computer software training (classroom or on-the-job) in Microsoft Word, Excel, and PowerPoint or equivalent software.
Conditions of Employment
This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.
Annual Salary/Hourly Rate
Salary commensurate with education and experience
Posting Detail Information
Job Requisition Number
S02553
Job Open To
General Public
Open Date
03/04/2024
Close Date
04/05/2024
Open Until Filled
No
Special Instructions Summary
N/A
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
https://www.odu.edu/chemistry
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
- Resume
- Cover Letter/Letter of Application
- Recommendation/Reference Letter 1
- Recommendation/Reference Letter 2
- Yellow Layoff Form
- Blue Layoff Card
- AHP Letter
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