Office Manager/Assistant to the Director, School of Hospitality Management

Pennsylvania State University University Park, PA Full-time Education

Posted on April 11, 2024

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Office Manager/Assistant to the Director, School of Hospitality Management

The School of Hospitality Management in the College of Health and Human Development at Penn State University is seeking qualified candidates for their Office Manager/Assistant to the Director position, to be hired as an Administrative Support Manager. The final candidate will provide comprehensive, preemptive, and tactical administrative, human resource, and financial support for the School through management of the daily operations. This person will serve as a member of the School's executive team and must possess a service ethos and hospitality mentality.

The successful candidate will:

Lead and direct the work of full-time administrative support staff, part-time administrative support, and internships; hire, supervise, and evaluate support staff; manage all aspects of job searches for faculty and staff.
Oversee and assist with promotion and tenure dossier preparation, sabbatical leave requests, post-tenure reviews, and peer teaching review process.
Handle confidential materials related to salaries, recruitment of faculty, budgets, foreign national paperwork (i.e., visas), and others as appropriate.
Monitor budgetary matters; ensure fiscal deadlines are met; assist in budget preparation, report preparation, records control, and related special projects; review and approve financial transactions.
Interpret, communicate, and monitor academic/administrative, budgetary, and human resources policies and procedures; ensure compliance with policies and procedures.
Communicate with internal and external stakeholders and management to exchange information, resolve issues or concerns, and coordinate activities.
Coordinate, prioritize, and maintain schedules and calendars of meetings, appointments, and special events for the School Director; arrange meetings and coordinate travel arrangements.
Establish and assign priorities; ensure schedules are maintained and deadlines are met; develop administrative processes and procedures.
Represent the work unit in various meetings and/or committees involving other administrative and academic units.
Manage and oversee the processing of financial and human resources forms, including all payroll.
Serve as facilities coordinator by managing the School's physical spaces, project management, and office equipment purchases.
Oversee operational and administrative processes and monitor deadlines.
Gather data and provide information on various annual reports.

Candidates with demonstrated supervisory or management experience are encouraged to apply. Thorough knowledge of University policies and procedures related to financial and human resources is preferred. Experience with eSteward, LionPATH, SIMBA, WorkDay, iStart, SIMS, and SAP Concur is desired. Candidate must be able to act independently and as a member of a management team and be able to handle sensitive Human Resource issues with absolute confidentiality. The successful candidate must be highly motivated, organized, and detail-oriented while having professional written and verbal communication skills, excellent interpersonal skills, and a teachable spirit.

Education and Experience Requirements:

Typically requires an Associate Degree or higher, plus four years of relevant work experience or an equivalent combination of education and experience. The successful candidate will be a self-starter who can work independently with little supervision, and also as part of a team.

Work Arrangements:

This position requires the successful candidate to work primarily in person, on campus.

Application Instructions:

To apply, applicants must include a cover letter and resume, and show evidence of activities and accomplishments regarding the promotion of diversity, equity, and inclusive excellence.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. In HHD, enriching the lives of others is our mission. We believe in the power of human capacity for growth and live that mission by meeting challenges, both big and small, with excitement and energy every day. We invite you to come grow with us

Apply online at https://psu.wd1.myworkdayjobs.com/PSU_Staff/job/Penn-State-University-Park/Office-Manager-Assistant-to-the-Director--Administrative-Support-Manager----School-of-Hospitality-Management_REQ_0000052538-1

CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://www.police.psu.edu/clery/, which will also provide you with detail on how to request a hard copy of the Annual Security Report.

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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