Office Associate III
Prince George's Community College
Largo, MD
Full-time
Administration / Clerical
Posted on April 4, 2024
Job Vacancy Announcement
Position Information
Position Title
Office Associate III
Position Type
Staff
Department
Operations for Professional Studies and Community Education
FLSA
Non-Exempt
Union/Non Union
Union
Full Time or Part Time
Part Time
Grade
6
Salary Range
Hiring Salary Range
$17.69 - $19.46 /Annually
Fixed Term/Tenure Track (Faculty Only)
Regular or Temporary
Regular
Job Description Summary
Under supervision, performs general clerical/office activities to assist the department in administering programs and services offered to the community. Incumbents interact with the general public by providing information and assistance as it relates to the department's activities/services, rules and regulations. Incumbent follow general instruction from a supervisor when handling new situations, problems or deviations from established work procedures is required. Incumbents are required less frequently and within a more limited degree of latitude to determine the best way to perform required duties.
Two applicants will be hired from this posting.
Minimum Qualifications
EDUCATION AND EXPERIENCE
CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.
ESSENTIAL TASKS
PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.
OTHER REQUIREMENTS
Yes
Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?
No
Posting Detail Information
Posting Number
PGCC211311/12
Open Date
04/03/2024
Close Date
04/26/2024
Open Until Filled
No
Background Check Statement
Prince George's Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.
Special Instructions to Applicants
Application Status; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Position Title
Office Associate III
Position Type
Staff
Department
Operations for Professional Studies and Community Education
FLSA
Non-Exempt
Union/Non Union
Union
Full Time or Part Time
Part Time
Grade
6
Salary Range
Hiring Salary Range
$17.69 - $19.46 /Annually
Fixed Term/Tenure Track (Faculty Only)
Regular or Temporary
Regular
Job Description Summary
Under supervision, performs general clerical/office activities to assist the department in administering programs and services offered to the community. Incumbents interact with the general public by providing information and assistance as it relates to the department's activities/services, rules and regulations. Incumbent follow general instruction from a supervisor when handling new situations, problems or deviations from established work procedures is required. Incumbents are required less frequently and within a more limited degree of latitude to determine the best way to perform required duties.
Two applicants will be hired from this posting.
Minimum Qualifications
EDUCATION AND EXPERIENCE
- High school diploma or GED required
- Two years of office experience or required course work/certification
CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.
ESSENTIAL TASKS
- Processes forms, application and other documents by reviewing completed forms for completeness, verifying information, performing necessary calculation, coding and entering data into computer system.
- Greets visitors and answers phones; directs person(s) to the appropriate personnel and/or takes messages. Provides standard information regarding department procedures, policies, services, etc. upon request.
- Provides customer services by providing forms/applications and answering routine questions regarding departmental programs and services.
- Performs general clerical/administrative support functions. Composes and/or types letters, forms, memoranda, and reports from abbreviated notes, tapes, and records; transcribes and/or takes minutes of routine meetings; copies materials; maintains filing system; sorts and distributes mail.
- Tracks and monitors office supply inventory and arranges for replenishment of items as necessary.
- Assist in monitoring the department/work unit budget by compiling data, entering information into proper amount and generating reports for supervisor's review. Prepares purchase orders ensuring appropriate account numbers are used and submits for supervisor's signature.
- Gathers, compiles data from several sources; compares information to verify accuracy and prepares informational and/or statistical reports according to established procedures.
- May be required to receive and relay incoming calls requesting assistance of departmental personnel and to track and record their activities.
- Performs related work as required.
- Knowledge of general clerical/office practices and procedures including basic office workflow procedures
- Knowledge of data processing methods, information storage and retrieval techniques
- Skills in clerical/office functions such as typing/data entry, filing, answering telephones
- Skills in the operation of basic office equipment and machines, computer terminal, typewriter, copy machines, adding machines, etc.
- Skills in basic mathematical computations
- Skills in the use of computer hardware and applicable computer software
- Skills in communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.
OTHER REQUIREMENTS
- Ability to communicate effectively in spoken and written standard English.
- As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
- A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview.
Yes
Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?
No
Posting Detail Information
Posting Number
PGCC211311/12
Open Date
04/03/2024
Close Date
04/26/2024
Open Until Filled
No
Background Check Statement
Prince George's Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.
Special Instructions to Applicants
Application Status; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a High School diploma, GED, or equivalent?
- Yes
- No
- * Do you have two years of office experience or required course work/certification?
- Yes
- No
- * Do you now or in the future require visa sponsorship to continue working in the United States? As required by the 1986 Immigration Act, candidates must present acceptable documentation showing that they are a U.S. Citizen or a resident authorized to work in the U.S.
- Yes
- No
- * How did you hear about this employment opportunity?
- HERC
- HigherEd Jobs
- Hispanic Outlook
- Indeed
- Personal Referral
- PGCC Website
- Social Media (LinkedIn, Twitter, Facebook)
- The Chronicle of Higher Ed
- The Washington Post
- Other: Please indicate below
- Educause
- How did you hear about this employment opportunity? If you selected 'Other' please indicate source:
(Open Ended Question)
Required Documents
- Resume
- Cover Letter
- Letter of Recommendation 1
- Other
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