Coordinator for Institute of Behavioral Research Operations
Texas Christian University
Fort Worth, TX
Full-time
Research
Posted on April 12, 2024
Job Summary:
The Institute Behavioral Research Coordinator is responsible for managing IBR operations by coordinating day-to-day services and assisting Director and Principal Investigators.
Duties & Essential Job Functions:
1. Manages day-to-day operations of IBR by resolving issues with funders and staff and other administrative units on campus; identifying and coordinating project issues; advising institute director on needed actions.
2. Assists in preparing grants, budgets, and progress reports by gathering data, studying trends and providing information; reviewing actual revenue and expenses against budgets; recommending improvements.
3. Organizes and plans grant application activities and internal operations by conferring with appropriate Principal Investigators, staff, and external funding agency personnel to form project objectives and timelines; assisting staff with logistics for major projects objectives and timelines; assisting staff with logistics for major projects, meetings, training and events.
4. Accomplishes office staff job results by selecting staff; coaching, counseling, and disciplining employees; scheduling and assigning duties; planning, monitoring, and appraising job results.
5. Promotes IBR research to external constituents by developing and implementing quality standards; maintaining a collaborative work environment; and demonstrating progress toward project milestones and goals.
6. Monitors expenses by gathering and reporting budget information; processing payments of bills and invoices, scheduling and reconciling expenditures.
7. Keeps management informed by reviewing and analyzing reports; summarizing information; identifying trends; suggesting improvements to office operations.
8. Ensures operation of equipment by completing preventive maintenance requirement; calling for repairs; maintaining equipment inventories; evaluating new equipment; making recommendations for changes.
9. Performs other related duties as assigned.
Required Education & Experience:
• Bachelor's degree or equivalent experience required.
• 3 years of experience providing administrative services including experience in staff supervision.
Preferred Education & Experience:
• None
Required Licensure/Certification/Specialized Training:
• None
Preferred Licensure, Certification, and/or Specialized Training:
• None
Knowledge, Skills & Abilities:
• Knowledge of Microsoft PowerPoint and Access.
• Knowledge of the navigation of Microsoft Windows.
• Knowledge of communication and interpersonal techniques.
• Knowledge of basic accounting processes.
• Knowledge of Federal grant related programs.
• Knowledge of customer service techniques.
• Knowledge of basic keyboard and ten-key techniques.
• Skill in the use of Microsoft Office to include Word, Excel and Outlook.
• Ability to work in a team environment.
• Ability to develop and maintain productive collaborative relations.
• Ability to develop and implement training programs.
• Ability to manage multiple administrative task simultaneously.
TCU Core Competencies:
University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
Physical Requirements (With or Without Accommodations):
• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.
Work Environment:
• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
AA/EEO Statement:
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.
The Institute Behavioral Research Coordinator is responsible for managing IBR operations by coordinating day-to-day services and assisting Director and Principal Investigators.
Duties & Essential Job Functions:
1. Manages day-to-day operations of IBR by resolving issues with funders and staff and other administrative units on campus; identifying and coordinating project issues; advising institute director on needed actions.
2. Assists in preparing grants, budgets, and progress reports by gathering data, studying trends and providing information; reviewing actual revenue and expenses against budgets; recommending improvements.
3. Organizes and plans grant application activities and internal operations by conferring with appropriate Principal Investigators, staff, and external funding agency personnel to form project objectives and timelines; assisting staff with logistics for major projects objectives and timelines; assisting staff with logistics for major projects, meetings, training and events.
4. Accomplishes office staff job results by selecting staff; coaching, counseling, and disciplining employees; scheduling and assigning duties; planning, monitoring, and appraising job results.
5. Promotes IBR research to external constituents by developing and implementing quality standards; maintaining a collaborative work environment; and demonstrating progress toward project milestones and goals.
6. Monitors expenses by gathering and reporting budget information; processing payments of bills and invoices, scheduling and reconciling expenditures.
7. Keeps management informed by reviewing and analyzing reports; summarizing information; identifying trends; suggesting improvements to office operations.
8. Ensures operation of equipment by completing preventive maintenance requirement; calling for repairs; maintaining equipment inventories; evaluating new equipment; making recommendations for changes.
9. Performs other related duties as assigned.
Required Education & Experience:
• Bachelor's degree or equivalent experience required.
• 3 years of experience providing administrative services including experience in staff supervision.
Preferred Education & Experience:
• None
Required Licensure/Certification/Specialized Training:
• None
Preferred Licensure, Certification, and/or Specialized Training:
• None
Knowledge, Skills & Abilities:
• Knowledge of Microsoft PowerPoint and Access.
• Knowledge of the navigation of Microsoft Windows.
• Knowledge of communication and interpersonal techniques.
• Knowledge of basic accounting processes.
• Knowledge of Federal grant related programs.
• Knowledge of customer service techniques.
• Knowledge of basic keyboard and ten-key techniques.
• Skill in the use of Microsoft Office to include Word, Excel and Outlook.
• Ability to work in a team environment.
• Ability to develop and maintain productive collaborative relations.
• Ability to develop and implement training programs.
• Ability to manage multiple administrative task simultaneously.
TCU Core Competencies:
University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
Physical Requirements (With or Without Accommodations):
• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.
Work Environment:
• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
AA/EEO Statement:
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.
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