Lick Observatory Public Programs Assistant

University of California Santa Cruz Santa Cruz, CA Full-time Administration / Clerical

Posted on April 10, 2024

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Lick Observatory Public Programs Assistant

Location: Mt Hamilton
Job ID: 63816

JOB POSTING

Work site is located at Lick Observatory, located on Mount Hamilton, 19 miles east of San Jose on Highway 130 at 4,200 feet elevation.

The selected candidate will be required to work weekends, evenings and holidays (variable schedule).

This is an ongoing continuous recruitment. Hires will continue to be made after the initial review date.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 02-19-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The University of California Observatories (UCO) is a Multi-Campus Research Unit (MRU) funded via the University of California Office of the President, Office of Research and headquartered on the UC Santa Cruz campus. UCO operates on behalf of astronomers, researchers, postdoctoral scholars, graduate and undergraduate students across the UC system who are engaged in research, education and training in optical and infrared astronomy. In addition to managing the technical, physical plant and public outreach operations of the Lick Observatory on Mt. Hamilton, California, UCO provides the scientific and administrative liaison to the shared Keck Observatory on Mauna Kea, Hawaii and the international collaboration for the Thirty Meter Telescope (TMT) Project. UCO comprises extensive scientific and technical staff and facilities at UC Santa Cruz and Lick Observatory as well as administrative and business services.

The Lick Observatory telescopes are scheduled 363 days per year, weather permitting. Additionally, Lick hosts about 30,000 members of the public via its summer programs and casual visitors.

More information can be found at: www.lickobservatory.org

JOB SUMMARY

Under supervision of the Visitor Services Supervisor, the incumbent(s) will work individually or as part of a group to support the public programs at Lick Observatory, located 23 miles east of San Jose at 4,200 feet elevation. Programs include the annual Music of the Spheres summer concert series comprising a musical performance, scientific talk and public viewing through the 36" and 40" telescopes, Evening with the Stars series (science lectures and viewing through the telescopes), Public Evening Tours, Photography Nights, and other events throughout the year. The incumbent(s) will be responsible for greeting the public at Lick Observatory events, directing traffic and parking, as well as set-up and tear-down of equipment before and after events.

APPOINTMENT INFORMATION

Budgeted Salary: $20.38 / Hourly.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Not eligible for benefits

Schedule Information:

Part-time, Variable
Percentage of Time: 10%, 4 Hours per Week
Days of the Week: Monday-Sunday, as needed
Shift Includes: Days, Evenings, Weekends

Employee Classification: Limited appointment

Job End Date: 06/30/2025, with the possibility of extension

Work Location: Lick Observatory, located on Mount Hamilton

Union Representation: CX- Clerical & Allied Services

Job Code Classification: 004672 (CLERK SR OR SECR)

Travel: Never or Rarely

JOB DUTIES

65% - General Pre- and Post- Public Program Support

Set-up, tear down and store chairs, tables and stage equipment
Set-up simple audio/video equipment
Direct traffic and assist visitor parking
Transport various equipment
Run errands into town on an ad-hoc basis
Set-up diner for VIP dinners

30% - Public Greeter

Greet public at the entrance of the driveway or visitors' center to the Lick Observatory Main Building during evening events
Ensure that visitors have tickets to the scheduled events
Communicate with parking attendants using a 2-way radio
Answer questions and provide general information to visitors
Perform other related duties as assigned

5% - Event Clean Up

Assist in cleaning and organizing event areas

REQUIRED QUALIFICATIONS

Good interpersonal skills sufficient to interact and work effectively and safely with fellow employees, astronomy staff, visitors and residents.
Ability to follow written and oral instructions.
Demonstrated related organizational skills.
Ability to maintain acceptable work habits such as punctuality, and regularity of attendance.
Ability to be adaptable, adjusting easily to new or changing circumstances.
Ability to be a team player, and work well within a diverse group to achieve common goals.

PREFERRED QUALIFICATIONS

Experience transporting and setting up stage and audio/visual equipment.

SPECIAL CONDITIONS OF EMPLOYMENT

Selected candidate will be required to pass a pre-employment criminal history background check.
Must possess a valid license to drive in the state of California and be able to participate in the Department of Motor Vehicles (DMV) pull notice program.
Ability to work a variable schedule including evenings and weekends.
The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=63816&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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