HRIS Specialist

University of Kansas Medical Center Kansas City, KS Full-time Human Resources

Posted on April 4, 2024

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HRIS Specialist

Department:
Human Resources Administration
-----
Systems

Position Title:
HRIS Specialist

Job Family Group:
Professional Staff

Job Description Summary:
Support the Human Resources Information System functions at the University of Kansas Medical Center. Maintain HR system data and troubleshoots functional and technical issues. Develop and maintain HR website and SharePoint sites.

Work Environment
This position is open to 100% remote work in the Kansas City metropolitan area.

Job Description:

Required Qualifications

Education: Bachelor's degree in business, human resources, computer science or related field. Experience performing the duties described herein may substitute for the educational requirement on a year for year basis.

Work Experience:

1 year experience working with relational and/or object-oriented databases.
1 year experience with information systems.

Preferred Qualifications

Work Experience:

1 year HRIS experience in an academic setting.
Workday experience, including report creation.
Experience gathering and documenting customer requirements.
1 year experience creating and maintaining web pages, including familiarity with HTML.

Skills

Intermediate level experience in the use of Windows personal computers, especially Microsoft Office products: Outlook, Word, Excel, SharePoint, and PowerPoint.

Job Duties

Validate worker transactions in the Human Resources Information System (Workday) system in an accurate, timely fashion.
Collaborate with KUMC departments and Human Resources (HR) to confirm compliance with university, state and federal policies and guidelines.
Collaborate with and educate KUMC departments and HR in data error resolutions, and in utilizing HRIS functionality to meet changing needs.
Ensure all new hires are correctly passed to, or exist in, the State of Kansas HRIS database for Payroll calculation process.
Assist Benefits team in resolving State of Kansas Benefits application issues.
Collaborate with KUMC I.T. to resolve technical and system issues related to data interfaces between the HRIS and various State of Kansas systems.

Assist with duties as assigned to Workday Administrator roles, including but not limited to correcting candidate, pre-hire, and worker data.
Assist with the Enterprise Interface Builder to import and perform mass update of data in HRIS.
Assist with the maintenance of HRIS Supervisory Organizations.
Create, troubleshoot, maintain, and run reports in HRIS for the State of Kansas, internal departments, and data warehouse staff.
Export data from HRIS reports and manipulate data using Excel.
Assist in the monitoring and maintenance of core HRIS Human Resource tables, adding and inactivating values.
Test HRIS system functionality during phased projects and semi-annual HRIS upgrades.
Troubleshoot and resolve HR Process and workflow issues.
Manage and maintain the HR websites (internal and public facing) and HR SharePoint site.
Assist with gathering and documenting customer requirements and HR processes.
Develop and maintain a thorough knowledge of HR policies and practices.
Develop and maintain excellent working relationships with all levels of the organization in the development or enhancement of existing data, reporting, workflow or integration needs.
Liaise with external partners including the University of Kansas, Lawrence campus and other State of Kansas agencies to ensure compliance with reporting and transactional actions.
Document and report status of open and completed tasks and projects.

Required Documents:

Resume/CV
Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular

Time Type:
Full time

Rate Type:
Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:
$31.42 - $48.70
Minimum
$31.42
Midpoint
$40.06
Maximum
$48.70

Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/HRIS-Specialist_JR006886-1 or go to https://careers.kumc.edu/ and search for position number JR006886.

Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

About KU Medical Center:
The University of Kansas Medical Center’s mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.

Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html

Equal Employment Opportunity Statement

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination

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