Business Support Specialist I
University of Missouri-St. Louis
St. Louis, MO
Full-time
Administration / Clerical
Posted on April 6, 2024
Hiring Department
English
Job Description
The College of Arts & Sciences seeks an enthusiastic, detail-oriented Business Support Specialist I to provide essential general administrative and office support that includes a broad range of responsibilities for a proximity-based work center comprised of one or more academic departments within the College. Requires a positive, responsible, proactive individual with strong interpersonal skills. Position reports to the Senior Business Specialist within the Center.
This position is within the Lucas and Clark Work Center which consists of the departments Communication and Media Studies, English, History, Language and Cultural Studies, Philosophy, Sociology, and the Center for Teaching and Learning.
Responsibilities:
- Performs a variety of independent, specialized business support duties for the assigned department(s) or Center under guidance of the Senior Business Specialist
- Successfully performs multiple administrative tasks simultaneously in an environment with frequent interruptions and deadlines
- Executes, documents and reports on business and fiscal operations using established templates and procedures
- Provides administrative support to the Senior Business Support Specialist; organizes and completes structured assignments according to priorities and deadlines
- Recognizes and solves problems that occur, sometimes without supervisory approval
- Works with various vendors, customers, internal or external constituencies to complete complex projects; essential in implementing UM Shared Service Center Initiative in their respective center
- Assists with hiring and procurement for the Center
- Assists with advising faculty and staff on UM and campus purchasing policy and procedures, providing knowledge related to financial transactions
- Performs and tracks Budget Projections for the department(s) as assigned by Senior Business Specialist
- Acts as the Liaison to the Finance Support helpline for complex issues
- Processes and tracks student scholarships
- Assists with scheduling facilities, equipment and catering for events, meetings and programs
- Assists with creation and maintenance of department websites, newsletters and other published items
- Manages and coordinates program application processes; assists with student recruitment efforts as needed
- Acts as an informal mentor to Office Support III staff within the Center, providing training and general instruction; Assists with training new Office Support III employees
- May serve as coverage/backup for Business Specialist or Office Assistant duties as needed
- Other duties as assigned
Shift
8 am to 5 pm, Monday through Friday
Minimum Qualifications
High School Diploma or an equivalent combination of education and experience from which comparable knowledge and skills can be acquired is necessary
Preferred Qualifications
- Demonstrated proficiency in the use of PeopleSoft FIN application, Microsoft Office (Excel, Outlook and Word).
- Excellent written and oral communication skills
- Superior organizational skills and process orientation Exceptional attention to detail
- Demonstrated problem solving skills
- Bachelor's Degree
- A minimum of three years of full-time work experience in a fast-paced and varied environment specializing in administrative support
- Related work experience in an institute of higher education
- Familiarity with the use of Peoplesoft HR and MyView.
Pay commensurate with education and experience.
Hiring Range: $14.49 - $19.34 Hourly
Grade: GGS-006
University Title: Business Support Specialist I
Application Materials
Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs.
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website athttps://www.umsystem.edu/totalrewards/benefits.
Values Commitment
We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.
Equal Employment Opportunity
The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visithttps://www.umsystem.edu/ums/hr/eeoor call the Director of Employee and Labor Relations at 573-882-7976.
To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.
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