Coordinator, Administrative Program
University of Utah
Salt Lake City, UT
Full-time
Administration / Clerical
Posted on April 15, 2024
Announcement
Details
Open Date
04/11/2024
Requisition Number
PRN38216B
Job Title
Coordinator, Administrative Program
Working Title
Coordinator, Administrative Program
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Day (occasional nights/weekends)
VP Area
Academic Affairs
Department
01458 - Master of Public Administration
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$40,000 - $50,000
Close Date
Open Until Filled
Yes
Job Summary
The Programs of Public Affairs ( PPA) is an administrative unit within the College of Social and Behavioral Science ( CSBS) that oversees three professional masters programs: a Master of Public Administration ( MPA), Master of Public Policy ( MPP), and Master of Science in International Affairs and Global Enterprise ( MIAGE). The programs have strong local, regional, and national reputations, with students and alumni in all fields of public administration and policy and across the public, nonprofit, and private sectors. In July 2024, the PPA will transition to academic unit status under the title Division of Public Affairs.
We are seeking a talented, energetic professional to assist in the coordination and administrative support of our three public affairs programs and the future Division. The ideal candidate will work under the general supervision of the Finance and Human Resource Director, while supporting other staff and faculty as needed. This person will be professional, student-focused, a team player, and self-motivated with demonstrated awareness of and sensitivity to all populations. The position requires frequent interaction with prospective and current student, alumni, stakeholders, faculty, and other University staff. Applicants must have strong communication and organizational skills, and be comfortable working with those from diverse backgrounds.
This position carries in-person expectations with flexibility for some remote work and a schedule to be determined upon hiring.
This position will remain open until filled; however, priority will be given to complete applications received on or before May 12, 2024
Responsibilities
Administrative Support
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Bachelor's degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Training, experience in, and/or willingness to learn basic database management, basic website maintenance, and professional communications.
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Details
Open Date
04/11/2024
Requisition Number
PRN38216B
Job Title
Coordinator, Administrative Program
Working Title
Coordinator, Administrative Program
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Day (occasional nights/weekends)
VP Area
Academic Affairs
Department
01458 - Master of Public Administration
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$40,000 - $50,000
Close Date
Open Until Filled
Yes
Job Summary
The Programs of Public Affairs ( PPA) is an administrative unit within the College of Social and Behavioral Science ( CSBS) that oversees three professional masters programs: a Master of Public Administration ( MPA), Master of Public Policy ( MPP), and Master of Science in International Affairs and Global Enterprise ( MIAGE). The programs have strong local, regional, and national reputations, with students and alumni in all fields of public administration and policy and across the public, nonprofit, and private sectors. In July 2024, the PPA will transition to academic unit status under the title Division of Public Affairs.
We are seeking a talented, energetic professional to assist in the coordination and administrative support of our three public affairs programs and the future Division. The ideal candidate will work under the general supervision of the Finance and Human Resource Director, while supporting other staff and faculty as needed. This person will be professional, student-focused, a team player, and self-motivated with demonstrated awareness of and sensitivity to all populations. The position requires frequent interaction with prospective and current student, alumni, stakeholders, faculty, and other University staff. Applicants must have strong communication and organizational skills, and be comfortable working with those from diverse backgrounds.
This position carries in-person expectations with flexibility for some remote work and a schedule to be determined upon hiring.
This position will remain open until filled; however, priority will be given to complete applications received on or before May 12, 2024
Responsibilities
Administrative Support
- Provide assistance to the finance director, program directors, and division chair
- Assist with adjunct instructor onboarding
- Arrange travel for faculty and staff
- Department Pcard Custodian under the supervision of the finance director
- Meeting support, including taking and distributing meeting notes
- Maintaining space requests in for the Ott Seminar Room and similar spaces (including logging events and setting a door unlock schedule)
- Answering phones and respond to inquiries
- Collecting mail
- Occasional errands to support the office, student groups and programs
- Serve as liaison for Pi Alpha Alpha and Sigma Iota Rho honor societies (e.g., ordering regalia and graduation certificates, supporting the annual PAA banquet, coordinate with the PAA and SIR boards)
- Support faculty and staff on event planning and execution, including annual welcome back event, recruitment events, graduation and convocation events, student group events, speaker events, etc.
- Help update and maintain websites and listservs
- Help develop and distribute marketing materials
- Coordinate annual student admission process (includes keeping program managers and committee informed of student applications, sending acceptance letters, etc.)
- Provide fellowship support to program managers, directors, and committee members (includes collecting and blinding applications, sharing information with committee, etc.)
- Serve as a resource for students and instructors by helping answer questions and advising program and Division matters
- Provide ongoing communication to prospective students and applicants
- Support Program Managers to maintain student and alumni databases
- Support annual NASPAA reports and re-accreditation self-studies
- Support recruitment efforts
- Liaising with Executive MPA cohorts and instructors regarding course planning/scheduling, set-up, and implementation
- Order books from the Campus Store and deliver to students (in digital or physical form, as necessary)
- Arrange parking moratoriums for in-person evening class meetings
- Arrange food orders and assist with set-up for courses and events
- Additional tasks and projects, as assigned
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Bachelor's degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Training, experience in, and/or willingness to learn basic database management, basic website maintenance, and professional communications.
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- * Indicate the number of years experience you have in one or more of the following areas: coordinating program activities, implementing program goals, editing promotional or educational materials, providing administrative support relatable to the outlined job responsibilities.
- No experience
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 years or more, but less than 4 years
- 4 years or more
Required Documents
- Resume
- Cover Letter
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
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