Director, Administration
University of Utah
Salt Lake City, UT
Full-time
Administration / Clerical
Posted on April 7, 2024
Announcement
Details
Open Date
03/06/2024
Requisition Number
PRN37884B
Job Title
Director, Administration
Working Title
Director of Administration
Job Grade
G
FLSA Code
Executive
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
VP Area
President
Department
00289 - Development
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$90,000 - $100,000
Close Date
Open Until Filled
Yes
Job Summary
As the Director of Administration, you will engage actively in both the strategic management and the hands-on execution of finance, space planning, facility management, and human resources tasks across all departments of University Advancement. This role serves as the primary liaison for Advancement to critical university departments including General Accounting, Purchasing, Facilities Management, and Human Resources. You will report directly to the Deputy Chief Philanthropy Officer – Operations and will supervise a small team of administrative staff.
This is a key leadership position that demands a versatile approach, capable of both high-level strategic planning and direct involvement in the administrative work that keeps the department running smoothly. Your role will be integral in driving our department forward during a critical phase of growth and innovation following a successful $3B capital campaign.
Why You Should Apply:
- Influential Role: Shape critical aspects of the department's strategy, operations, policies, and employee experience.
- Dynamic Environment: Thrive in a role where your responsibilities span from high-level management to detailed administrative tasks, offering continuous learning and engagement.
- Career Growth: This role provides a platform to refine your leadership skills and grow professionally within the field of higher education administration.
- Empowering Team Culture: Lead a team that values clear communication, mutual respect, and a shared vision of success.
- Amazing benefits: tuition reduction, excellent health care, and 14.2% automatic retirement contribution, among many others.
Who We're Looking For:
A dynamic, strategic leader who excels in operational planning, team development, hands-on process management, and enhancing employee experience. Your ability to navigate complex organizational structures while maintaining strong relationships will be key to success in this role.
Join Our Team:
The University of Utah's Advancement Department is at an exciting phase of growth and innovation, on the heels of a $3B capital campaign. As the Director of Administration, you will play a crucial role in steering our department forward. If you're passionate about making a meaningful impact in a vibrant academic setting, we look forward to your application.
Responsibilities
Financial Oversight: Manage and strategize the department's financial operations–– including procurement, payroll, expense accounting, and the FY budget––ensuring fiscal health and accountability.
Space and Facility Management: Lead the planning and management of our physical spaces, creating an environment that fosters productivity and collaboration.
Human Resources: In collaboration with the University's HR Department, handle and oversee human resources functions for Advancement, playing a pivotal role in employee recordkeeping, hiring, onboarding, promotions, performance management, career ladders, and fostering a positive workplace culture.
Strategic Liaison: Act as the primary point of contact between University Advancement and key university departments like General Accounting, Purchasing, Facilities Management, and Human Resources, as well as with outside vendors and contractors.
Executive Reporting: Directly report to the Deputy Chief Philanthropy Officer, providing vital insights and strategic direction for departmental growth, while maintaining a close connection to the day-to-day administrative work.
Staff Training: Empower the staff through policies, processes, and training in close collaboration with the Talent Enhancement team.
Team Leadership: Supervise and inspire the administrative staff of Campus Advancement, guiding them towards achieving operational excellence and enhancing the employee experience, while also participating in the operational tasks alongside them.
Minimum Qualifications
Bachelor's degree in Business Administration, or related area, or equivalency (one year of education can be substituted for two years of related work experience); eight years of progressively more responsible management experience; and demonstrated leadership, human relations and effective communications skills required.
Master's degree in Business Administration, Health Care Administration or related area preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
This position has no responsibility for providing care to patients.
Preferences
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Details
Open Date
03/06/2024
Requisition Number
PRN37884B
Job Title
Director, Administration
Working Title
Director of Administration
Job Grade
G
FLSA Code
Executive
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
VP Area
President
Department
00289 - Development
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$90,000 - $100,000
Close Date
Open Until Filled
Yes
Job Summary
As the Director of Administration, you will engage actively in both the strategic management and the hands-on execution of finance, space planning, facility management, and human resources tasks across all departments of University Advancement. This role serves as the primary liaison for Advancement to critical university departments including General Accounting, Purchasing, Facilities Management, and Human Resources. You will report directly to the Deputy Chief Philanthropy Officer – Operations and will supervise a small team of administrative staff.
This is a key leadership position that demands a versatile approach, capable of both high-level strategic planning and direct involvement in the administrative work that keeps the department running smoothly. Your role will be integral in driving our department forward during a critical phase of growth and innovation following a successful $3B capital campaign.
Why You Should Apply:
- Influential Role: Shape critical aspects of the department's strategy, operations, policies, and employee experience.
- Dynamic Environment: Thrive in a role where your responsibilities span from high-level management to detailed administrative tasks, offering continuous learning and engagement.
- Career Growth: This role provides a platform to refine your leadership skills and grow professionally within the field of higher education administration.
- Empowering Team Culture: Lead a team that values clear communication, mutual respect, and a shared vision of success.
- Amazing benefits: tuition reduction, excellent health care, and 14.2% automatic retirement contribution, among many others.
Who We're Looking For:
A dynamic, strategic leader who excels in operational planning, team development, hands-on process management, and enhancing employee experience. Your ability to navigate complex organizational structures while maintaining strong relationships will be key to success in this role.
Join Our Team:
The University of Utah's Advancement Department is at an exciting phase of growth and innovation, on the heels of a $3B capital campaign. As the Director of Administration, you will play a crucial role in steering our department forward. If you're passionate about making a meaningful impact in a vibrant academic setting, we look forward to your application.
Responsibilities
Financial Oversight: Manage and strategize the department's financial operations–– including procurement, payroll, expense accounting, and the FY budget––ensuring fiscal health and accountability.
Space and Facility Management: Lead the planning and management of our physical spaces, creating an environment that fosters productivity and collaboration.
Human Resources: In collaboration with the University's HR Department, handle and oversee human resources functions for Advancement, playing a pivotal role in employee recordkeeping, hiring, onboarding, promotions, performance management, career ladders, and fostering a positive workplace culture.
Strategic Liaison: Act as the primary point of contact between University Advancement and key university departments like General Accounting, Purchasing, Facilities Management, and Human Resources, as well as with outside vendors and contractors.
Executive Reporting: Directly report to the Deputy Chief Philanthropy Officer, providing vital insights and strategic direction for departmental growth, while maintaining a close connection to the day-to-day administrative work.
Staff Training: Empower the staff through policies, processes, and training in close collaboration with the Talent Enhancement team.
Team Leadership: Supervise and inspire the administrative staff of Campus Advancement, guiding them towards achieving operational excellence and enhancing the employee experience, while also participating in the operational tasks alongside them.
Minimum Qualifications
Bachelor's degree in Business Administration, or related area, or equivalency (one year of education can be substituted for two years of related work experience); eight years of progressively more responsible management experience; and demonstrated leadership, human relations and effective communications skills required.
Master's degree in Business Administration, Health Care Administration or related area preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
This position has no responsibility for providing care to patients.
Preferences
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- * How many years of progressively more responsible management experience do you have?
- Less than 2 years
- 2 year or more, but less than 4 years
- 4 years or more, but less than 8 years
- 8 years or more, but less than 12 years
- 12 years or more
Required Documents
- Resume
- Cover Letter
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
- Applicant Document - Other
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