FM Administration Admin Assistant

Virginia Commonwealth University Richmond, VA Full-time Administration / Clerical

Posted on April 1, 2024

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Summary

VCU Facilities Management is seeking to hire a student worker as an FM Administration Admin Assistant.

Among the responsibilities (but are not limited to):

Assist the Director of Staff Operations with Administrative and fiscal duties for FM Administration and the department
May sometimes assist other departments within Administration Division and other areas throughout the university when needed
Individual will serve as department receptionist (backup), answering multiple lines promptly, handling all mail pick-up and deliveries
Requires access to RealSource and Banner Finance for creating purchase orders and receiving invoices; therefore, successful completion of the required training will be needed
Will assist, create, and handle mass mailings, order supplies, maintain office equipment, and maintain files for the office
Responsible for conference room calendar and will be the backup scheduler for the Associate Vice President for FMD and the Director of Staff Operations
Prepare equipment for conference room meetings when requested
Provide great customer service when visitors enter the suite and also incoming/outgoing phone calls
Deliver documents throughout the VCU campus
Assistance in organizing events that may require reserving space, coordinating IT support, and catering

Minimum Hiring Standards

Must have excellent communication skills, typing, and filing skills
Experience using Microsoft Word and Excel
Experience using an email system; preferably Google Mail
Ability to operate general office equipment
Must be able to work under pressure or fast paced at times
Able to meet deadlines when necessary
Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU

Physical and Cognitive Requirements

Physical Demands & Activities

Light Lifting (<20 lbs): Essential
Moderate Lifting (20-50 lbs): Marginal
Heavy Lifting (>50 lbs): Marginal
Pushing/Pulling: Essential
Standing: Essential
Sitting: Essential
Repetitive Motion: Essential
Walking: Essential
Climbing: Marginal
Reaching: Essential
Bending: Essential

Environmental Conditions

Extreme heat/cold: Marginal
Extreme Noise: Marginal
Vibrations: Marginal
Fumes: Marginal
Mists/gases: Marginal

Emotional Demands

Fast pace: Essential
Average Pace: Essential
Multiple Stimuli: Essential
Intense Customer Interaction: Essential
Frequent Change: Essential

Mental/Sensory Demands

Memory: Essential
Reasoning: Essential
Hearing: Essential
Reading: Essential
Analyzing: Essential
Logic: Essential
Verbal Communication: Essential
Written Communication: Essential

Hourly Pay Range: $15.00/hr - $20.00/hr

Days/Hours: Monday-Friday, between the hours of 8am-5pm

Position Type: Student Worker position

Salary Range: $15.00/hr - $20.00/hr

Position Details:

Department: Facilities Management
Employment Type: SW - Student Worker
Restricted Status: No
FTE: .5
Exemption Status: Non-Exempt

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