Financial Assistant (SHORT-TERM, TEMPORARY)

West Valley-Mission Community College District Saratoga, CA Full-time Finance

Posted on April 1, 2024

Apply Now

Financial Assistant (SHORT-TERM, TEMPORARY)

West Valley-Mission Community College District

Closing Date:

Definition:
SHORT-TERM, TEMPORARY STAFF POOL

This recruitment is being conducted to fill temporary assignments for the upcoming semester that can begin as soon as summer 2023. Applications for Short-Term, Temporary Staff pools are continually accepted (unless otherwise specified) by the District and will be added to the application pool for review by hiring authorities on an as-needed basis. Should you be invited for an interview, you will be contacted by a District representative.

POSITION DEFINITION

To perform a variety of clerical accounting duties in support of an assigned financial services function; to prepare, process, and review financial records and reports related to area of assignment; and to provide administrative support to an assigned supervisor.

Assignment:
This is a temporary, hourly position, with possible assignments located at either WVMCCD campus:

Mission College, Santa Clara, CA
West Valley College, Saratoga, CA

Generally, most assignments are Monday-Friday, 8:30am-5:00pm. Hours may vary depending on departmental needs.

Salary and Benefits:
$31.41 (hourly)

Due to the temporary nature of this position, benefits are not included.

Minimum Qualifications:
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Two years of responsible financial recordkeeping experience.
Equivalent to the completion of the twelfth grade.

Examples of Duties and Responsibilities:
Duties may include, but are not limited to, the following:

Review, sort, verify, track, maintain back up documentation and process invoices; post and process payments and prepare purchase orders and checks and utility, bond and other bills and invoices.
Calculate, balance, enter and distribute checks and other items according to policy.
Process vendor checks for conference reimbursements, special authorizations, pre-payments, W-9 tracking, 1099 form filing, mileage reimbursements and related items.
Coordinate weekly check run process, including printing, verifying, and mailing of checks for a variety of payments.
Set up and maintain a variety of contracts; establish appropriate tracking and filing systems.
Verify and accrue sales tax in compliance with state and district regulations.
Assist with periodic financial processes including audits and year-end closing.
Respond to questions from district staff and outside vendors regarding a variety of issues related to assigned function.
Establish and maintain filing systems for a variety of documents and records related to area of assignment.
Perform related duties as assigned.

For more information on this position and to apply, please visit our website at the following link: wvm.peopleadmin.com

Applicants who, due to a disability, require accommodations to complete the application, testing or interview process, please contact Human Resources at (408) 741–2174 to arrange for assistance.

West Valley-Mission Community College District is an Equal Opportunity Employer.

Apply Now